Senior Manager, Physical Production

NOTE THAT THE FINAL DETERMINATION OF TITLE AND SALARY OFFERED WILL BE IN LINE WITH EXPERIENCE.

POSITION SUMMARY:

Reporting to the Vice President, Production (“VP”), this role serves as a vital operational and strategic partner to the VP, driving the execution of domestic and international television series from early development through final wrap and delivery. The position balances high-level logistical oversight, cross-departmental legal and financial coordination, and team leadership, all while championing the Shondaland brand and mission.

ESSENTIAL FUNCTIONS:

● Support VP on all projects, and cover meetings/calls as needed when they conflict across different projects, circling back after meetings to update and flag any key issues ● Take ownership of internal reporting on Grey's Anatomy and other VP-appointed shows, keeping the team looped in across meetings

● Lead special projects, such as the Ladder Program

● Read show outlines and scripts and provide production budget notes and recommendations to the lead executive

● Maintain budget version tracking spreadsheets and help the team monitor changes as new versions come in

● Review DGA deal memos from production and ensure dates/payment match and sign off ● Work with Partner BA/Legal to ensure the proper agreements and other production legal documents are being used on the show

● Oversee and mentor Coordinators and Assistants, providing growth opportunities within the department

● Do early research on HODs that fit the project and share ideas with the executive ● Manage the vetting process and gather reference checks for hiring of key show personnel; ensure ideas and references are shared in the HOD document

● Review credits against crew lists, HOD agreements, daily and weekly actor contracts, and episodic credit templates

● Research and scout online to help identify possible cities/countries, stages, and production service companies for potential projects; liaise with Film Commissions to obtain location packages in for review

● Locate and enact the process for leasing stage spaces and offices for domestic and international series production

● Help oversee the setup and wrap of stage spaces for domestic and international series within budget parameters and input from the lead executive; obtain proposals of stages and offices for budgeting

● Create and maintain strong relationships with producers, network executives, agents, studio operations, vendors, and production staff on upcoming projects

● Work closely with Network/Broadcast counterparts on BALA, Finance, Creative, Post-Production, and 3rd party vendors to advise on all questions and concerns about Shondaland's production process

● Be across the clearances process with a network vendor

● Liaise with Show/Networks on final document delivery so that Shondaland has everything for their files

● Engage labor counsel as needed; communicate with the DGA and SAG when conversations are warranted

● Oversee the declaration of cast insurance with shows

● If insurance claims arise, help track and follow through until resolution

● Work with creative/showrunners to establish code names for new series

● Oversee sustainability/green programs where applicable, including creating and updating any sustainability practices Shondaland wants to enforce

● Prepare short recap notes after key meetings if covering for VP who couldn't attend

KNOWLEDGE, SKILLS and ABILITIES:

● Highly organized, detail-oriented, self-motivated, with proven analytical and problem-solving abilities.

● Enthusiasm to learn and drive to contribute

● Proven ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines

● Strong ability to consistently apply good judgment and make good decisions ● Excellent verbal and written communication skills

● Ability to quickly develop internal and external relationships at all levels

● Demonstrated discretion

● Experience managing complex logistics

● Proficient in Microsoft Office Suite, Google Suite, Slack, and all other job-required software ● Ability to work across multiple time zones, while keeping a balanced schedule ● Strong awareness of and appreciation for the Shondaland brand and mission

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.