Senior Payroll and Payment Officer

This is a remote position.

Role summary

The Senior Payroll & Payment Officer owns two core functions: final review of payroll before release, and end-to-end processing of vendor and other non-payroll payments. The role leads the Payroll Officers, acts as the final control point before funds leave the business, and improves how payroll and payments run.

Job Highlights

• Schedule: Monday - Friday | 9:00 AM - 6:00 PM PHT
  
• Type: Independent Contractor
  
• Hours: 40 Hours Per Week
  
• Perks:
  

• Enjoy a permanent work-from-home setup
  
• Health Insurance after 90 days
  

Key responsibilities

Payroll review

• Review payroll prepared by the Payroll Officers for accuracy, completeness, and compliance before release through banking portals.
  
• Validate payroll reports and adjustments, and dispute resolutions.
  
• Ensure payroll complies with company policy, statutory requirements, and internal controls.
  

Vendor payments and accounts payable

• Prepare vendor payments, refunds and other special payments.
  
• Verify invoices, supporting documents, and approvals before any payment is made.
  
• Prepare payment batches for approval in line with the approval matrix and delegated authority framework.
  
• Manage the payment schedule so vendors are paid on time, and resolve invoice discrepancies and payment queries with vendors and internal teams.
  
• Support the processing and reconciliation of payroll-related client invoices.
  

Team leadership

• Lead the Payroll Officers: assign work, set priorities for each payroll cycle, and review their output.
  
• Train and coach the team on payroll, payment, and accounts payable procedures, and act as the escalation point for complex issues.
  

Controls and process improvement

• Keep complete, audit-ready records of all payroll and payment transactions, and support internal and external audits.
  
• Identify and implement improvements that strengthen controls and reduce manual work, including automation.
  
• Provide ad hoc analysis, such as payroll cost reviews and vendor spend reports.
  
• Support system implementations and other projects as assigned by the Finance Operations Manager.
  

Requirements

Qualifications and experience

• Diploma or bachelor's degree in accounting or finance.
  
• At least 5 years of experience in payroll, accounts payable, or finance operations, handling high transaction volumes across multiple payment cycles.
  
• Experience supervising or reviewing the work of a payroll or accounts payable team.
  
• Exposure to multi-country payroll and international payments is preferred.
  

Systems

• Hands-on experience with Netsuite, Xero or other ERP or accounting systems.
  
• Strong Microsoft Excel or Google Sheets skills, and working knowledge of Google Workspace.
  
• Experience with Airwallex or similar payment platforms is highly advantageous.
  

Core competencies

• High accuracy and attention to detail with payroll and financial transactions.
  
• Sound understanding of financial controls, approval workflows, and compliance requirements.
  
• Analytical problem solver who can trace and resolve discrepancies.
  
• Manages competing deadlines in a fast-paced environment.
  
• Communicates clearly with vendors, team members, and stakeholders.
  
• Handles confidential information with discretion and integrity.