Senior Payroll Specialist

The Senior Payroll Specialist is responsible for managing end-to-end in-house payroll operations for Vietnam using SAP Payroll, ensuring accurate and timely payroll processing while maintaining compliance with local labor, tax, and social insurance regulations. The role serves as the payroll subject matter expert and partners with HR, Finance, tax advisors, and employees to deliver high-quality payroll services and continuous process improvements.

Location- District 12, HCMC, Hybrid role.

Need to travel to office 3 days in a week

Key Responsibilities

• Process end-to-end monthly payroll for Vietnam using SAP.
• Review payroll transactions including hires, terminations, salary changes, bonuses, commissions, overtime, allowances, expatriate payroll, and final settlements.
• Execute payroll calculations, payroll runs, validations, audits, reconciliations, and sign-off activities.
• Process off-cycle payrolls, retroactive adjustments, and payroll corrections when required.
• Ensure compliance with Vietnam Labor Law, PIT, SI, HI, and UI requirements.
• Prepare and validate statutory calculations, annual tax finalization, and year-end payroll activities.
• Manage payroll processing for expatriate employees and ensure accurate treatment of assignment-related compensation, allowances, benefits, and tax deductions.
• Support shadow payroll requirements where applicable and ensure accurate payroll reporting obligations.
• Support annual tax finalization activities for expatriate employees and Vietnam employees on overseas assignment.
• Maintain payroll master data accuracy in SAP.
• Review employee changes from Workday and ensure accurate payroll processing.
• Support payroll accounting, accruals, reporting, and reconciliations with Finance and ERP systems.
• Support audits, system enhancements, testing, and regional payroll projects.
• Provide payroll support and backup coverage for other APAC countries as required.

Qualifications & Experience

• Bachelor's Degree in HR, Finance, Accounting, Business Administration, Information Systems, or related field.
• Minimum 5 years of end-to-end payroll experience.
• Fluent in English and Vietnamese, with strong verbal and written communication skills.
• Proven experience independently managing in-house payroll.
• Experience in multinational or shared service environments.
• Strong experience in payroll compliance, statutory reporting, reconciliations, audits, and year-end activities.
• Experience managing expatriate payroll and international assignment payroll arrangements.
• Experience supporting annual tax finalization for expatriate employees.
• Exposure to shadow payroll processes and cross-border payroll considerations is preferred.
• Experience handling payroll and tax matters for Vietnam employees on international assignment is an advantage.
• Strong knowledge of Vietnam Labor Law, PIT, SI, HI, and UI regulations.
• Advanced hands-on experience with SAP Payroll processing, reporting, validation, and reconciliation.
• Good understanding of Workday HR employee lifecycle transactions.
• Experience working with ERP Finance systems and payroll accounting activities.
• Good understanding of expatriate taxation, international assignment payroll, annual tax finalization, and shadow payroll requirements.
• Advanced Excel skills.