Senior Records Security Specialist

Job Title: Senior Records Security Specialist

Location: UAE (Remote)

Employment Type: Full-Time

Level: Senior

Work Arrangement: Fully Remote

About Us

We are seeking an experienced and detail-oriented Senior Records Security Specialist to safeguard sensitive organizational records, strengthen information protection controls, and ensure secure records management throughout the information lifecycle. The successful candidate will oversee records access controls, information classification, retention, secure storage, and disposal while supporting compliance with internal policies and applicable UAE data protection and records management requirements.

Key Responsibilities

• Records Security Management: Develop, implement, and maintain records security policies, procedures, and standards to protect confidential and sensitive business information.
• Information Classification: Establish and maintain records classification frameworks based on sensitivity, confidentiality, business value, and regulatory requirements.
• Access Control: Manage records access permissions, review authorization requests, and ensure access is granted according to business needs and least-privilege principles.
• Secure Records Storage: Oversee the secure storage and handling of physical and electronic records, ensuring appropriate safeguards against unauthorized access, alteration, loss, or disclosure.
• Records Lifecycle Management: Monitor records throughout their lifecycle, including creation, classification, storage, retrieval, retention, archiving, and authorized disposal.
• Retention and Disposal: Maintain retention schedules and ensure records are preserved or securely disposed of according to approved policies, legal obligations, and applicable regulatory requirements.
• Digital Records Security: Support the security of electronic document management systems, records repositories, collaboration platforms, and related information systems.
• Data Protection Compliance: Ensure records management practices align with applicable UAE data protection requirements, contractual obligations, and relevant information security standards.
• Risk Assessment: Identify records security risks, assess potential business and compliance impacts, and recommend appropriate mitigation measures.
• Security Monitoring: Review access logs, investigate unusual records access activities, and coordinate the response to suspected unauthorized access or information disclosure.
• Incident Management: Support investigations involving lost, exposed, altered, or improperly accessed records, ensuring incidents are documented and escalated appropriately.
• Audit and Compliance Support: Prepare records security documentation, maintain audit trails, and coordinate responses to internal and external audit requests.
• Legal Holds and Investigations: Coordinate the preservation of relevant records for litigation, regulatory inquiries, investigations, or other authorized requirements.
• Third-Party Records Management: Assess records security arrangements for external service providers and ensure appropriate contractual safeguards are in place.
• Stakeholder Coordination: Work closely with Information Security, Legal, Compliance, Risk, IT, and business departments to strengthen records governance and protection.
• Policy Development and Training: Maintain records handling procedures and deliver guidance to employees on information classification, secure access, retention, and disposal.
• Process Improvement: Identify opportunities to improve records security controls, automate workflows, reduce manual handling, and strengthen operational efficiency.

Qualifications and Experience

• Bachelor's degree in Information Management, Information Technology, Cybersecurity, Business Administration, Records Management, or a related field.
• At least 5–7 years of experience in records management, information governance, information security, data protection, or document control.
• Strong understanding of records lifecycle management, information classification, access control, retention schedules, and secure disposal procedures.
• Experience managing sensitive or confidential records in regulated or security-conscious environments.
• Familiarity with electronic document and records management systems (EDRMS), enterprise content management platforms, and document repositories.
• Knowledge of information security principles, including least-privilege access, audit logging, encryption, and data loss prevention.
• Understanding of applicable UAE data protection requirements and relevant standards such as ISO 27001 and ISO 15489 is preferred.
• Experience supporting internal audits, compliance reviews, legal holds, and records-related investigations.
• Strong analytical, organizational, documentation, and problem-solving skills.
• Excellent communication skills and the ability to coordinate with technical and non-technical stakeholders.
• High standards of confidentiality, integrity, accuracy, and professional judgment.
• Relevant certifications in records management, information governance, data protection, or information security are an advantage.
• Ability to manage competing priorities and work independently in a remote environment.

Key Performance Indicators (KPIs)

Performance will be measured against agreed objectives, including:

• Access Control Compliance: Percentage of records access permissions reviewed and maintained according to policy.
• Records Classification Accuracy: Accuracy and completeness of records classification and sensitivity labeling.
• Retention Compliance: Adherence to approved retention schedules, legal holds, and authorized disposal requirements.
• Security Incident Management: Timely investigation, escalation, and resolution of records security incidents.
• Audit Readiness: Completeness and accessibility of records security documentation and audit evidence.
• Policy Compliance: Adherence to records handling procedures and applicable regulatory requirements.
• Unauthorized Access Reduction: Reduction in inappropriate access permissions and recurring access control weaknesses.
• Records Retrieval Efficiency: Timely retrieval of authorized records while maintaining appropriate security controls.
• Risk Remediation: Timely closure of identified records security gaps and audit findings.
• Process Improvement: Measurable improvements in records protection, workflow efficiency, and information governance maturity.

What We Offer

• Competitive salary based on qualifications and experience.
• Fully remote working arrangement.
• Opportunities to contribute to enterprise information governance and security initiatives.
• Collaboration with Information Security, Legal, Compliance, Risk, and IT professionals.
• Professional development and opportunities to expand records security expertise.
• A confidential, collaborative, and performance-oriented working environment.

How to Apply

Interested candidates are invited to submit their updated CV, highlighting relevant experience in records security, information governance, access control, retention management, electronic records systems, and regulatory compliance.

Please include examples of records security improvements, access control reviews, audit findings resolved, or records management processes optimized where possible.

• Email Subject Line: Application – Senior Records Security Specialist (UAE Remote)