Senior Records Security Specialist

Job Title: Senior Records Security Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Records Security Specialist to oversee information protection, records security governance, and secure document management practices across the organization. This fully remote role focuses on safeguarding confidential and sensitive records, managing access controls, monitoring information handling procedures, and ensuring compliance with applicable data protection and records management requirements. The successful candidate will collaborate with information security, legal, compliance, IT, and business teams to strengthen records protection and maintain the confidentiality, integrity, and availability of organizational information.

Key Responsibilities

• Develop, maintain, and improve records security policies, standards, procedures, and governance frameworks.
• Oversee security controls for electronic records, digital documents, archived files, and sensitive business information.
• Establish appropriate access restrictions based on information classification and business requirements.
• Review user permissions and coordinate periodic access certification for records management platforms.
• Monitor compliance with records retention, storage, retrieval, transfer, and disposal requirements.
• Assess risks associated with unauthorized access, information disclosure, alteration, loss, or destruction.
• Support the classification and handling of confidential, restricted, and business-critical records.
• Coordinate secure document-sharing practices across departments and external stakeholders.
• Review records management systems to identify security gaps and recommend appropriate control enhancements.
• Monitor audit trails, access logs, document activity, and exception reports.
• Support investigations involving suspected unauthorized access, inappropriate disclosure, or records tampering.
• Coordinate with cybersecurity teams to address records-related security incidents and implement corrective actions.
• Ensure appropriate encryption, backup, recovery, and secure storage controls are documented and monitored.
• Review third-party document management arrangements and assess relevant records security controls.
• Maintain records of security reviews, access approvals, exceptions, incidents, and remediation activities.
• Support legal hold requirements and coordinate the preservation of relevant electronic and physical records.
• Assist with internal and external audits by preparing records security evidence and control documentation.
• Monitor compliance with applicable data protection laws, confidentiality requirements, and organizational policies.
• Develop and deliver remote awareness sessions on secure records handling and information protection.
• Prepare management reports covering records security risks, access exceptions, incident trends, and control performance.
• Identify opportunities to automate records security monitoring and improve document governance workflows.
• Coordinate with records management teams to ensure secure and consistent implementation of information lifecycle controls.

Qualifications and Experience

• Bachelor's degree in Information Security, Information Technology, Computer Science, Records Management, Information Governance, or a related discipline.
• Professional certifications such as CISSP, CISM, CISA, CRISC, or relevant information governance credentials are an advantage.
• Several years of experience in records security, information governance, data protection, information security, or document management.
• Strong understanding of records management principles, information classification, and document lifecycle controls.
• Experience implementing access controls and secure information handling procedures.
• Knowledge of data protection, confidentiality, retention, and secure disposal requirements.
• Familiarity with electronic document and records management systems (EDRMS).
• Experience with Microsoft SharePoint, enterprise content management platforms, or similar document management solutions.
• Understanding of identity and access management, role-based access control, and audit logging.
• Knowledge of encryption, backup, information loss prevention, and secure data transfer practices.
• Experience supporting information security audits, risk assessments, and control testing.
• Familiarity with ISO 27001, ISO 15489, and relevant information governance frameworks.
• Understanding of legal hold, litigation support, and evidence preservation requirements.
• Strong analytical and problem-solving skills.
• Excellent documentation, communication, and stakeholder coordination abilities.
• High attention to detail and ability to handle confidential information responsibly.
• Ability to manage multiple priorities independently in a fully remote working environment.

What We Offer

• A 100% remote, work-from-home opportunity within the UAE employment context.
• Opportunity to contribute to enterprise information security and records governance initiatives.
• Exposure to digital records management, information protection, and compliance frameworks.
• Professional development in information security and governance disciplines.
• A collaborative environment focused on confidentiality, accountability, and continuous improvement.

How to Apply

Interested candidates should submit an updated CV highlighting their records security experience, information governance expertise, document management systems knowledge, and relevant professional certifications.

Suggested email subject: Application – Senior Records Security Specialist (UAE Remote)

• Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer. Formal legal holds, statutory records certifications, regulatory submissions, and other legally reserved activities must be performed or approved by appropriately authorized personnel in the relevant jurisdiction.