Senior SmartRecruiters ATS & HR Systems Integration Lead

Title: Senior SmartRecruiters ATS & HR Systems Integration Lead

Duration: 12+ months contract with possible extension

Location: San Jose, CA (Hybrid)

Job Summary

We're looking for the go-to person for SmartRecruiters, our applicant tracking system (ATS), and for how it connects to Workday and our other HR systems. You'll own the platform end to end how it's set up, how it runs, and how it shares data with everything around it. You'll also teach our internal teams to run it, so we rely less on outside vendors over time.

Why This Role Exists

• To bring SmartRecruiters ownership in-house and reduce reliance on external recruiting vendors.
• To build reliable, scalable connections between SmartRecruiters, Workday, and other HR technology.
• To make recruiting workflows smoother, more automated, and better governed, with accurate data.
• To build a lasting internal team that can support these systems long term.

What You'll Do

1. Own SmartRecruiters (ATS Administration)

• Act as the global product owner for SmartRecruiters..
• Manage workflows, permissions, forms, approvals, templates, automation rules, and user groups.
• Lead releases and user acceptance testing (UAT), and keep governance strong.
• Write clear SOPs, admin runbooks, and process documentation.
• Help recruiters get the most from the tool, and improve reporting.
• Keep finding ways to automate and tighten up recruiting processes.

2. Lead the Technical Side of Integrations

• Be the technical lead for SmartRecruiters and Workday integrations.
• Help design, build, improve, and govern those integrations.
• Support APIs, middleware, single sign-on (SSO), and automation.
• Find and fix integration failures and data sync issues.
• Create architecture diagrams, SOPs, and technical documentation..
• Support releases, UAT, production stabilization, and monitoring.

3. Collaborate and Share Knowledge

• Work with Talent Acquisition, HRIS, IT, Compliance, Compensation, and outside vendors.
• Train HRIT and TA Operations colleagues so the knowledge stays in the company.
• Manage vendor and implementation partner relationships.

Required Skills

• 5+ years administering an enterprise ATS.
• 5+ years administering SmartRecruiters specifically.
• 5+ years integrating enterprise HR systems.
• Experience supporting global recruiting operations and ATS governance.
• Experience supporting ATS/HCM integrations and enterprise APIs..
• Strong skills in stakeholder management, troubleshooting, and process improvement
• Strong systems architecture and integration design skills.

Hands-on skills in:

• SmartRecruiters setup and configuration, including workflow design.
• Workday integrations (APIs, EIBs, middleware).
• Permissions, security, offer workflows, and approvals.
• Middleware platforms and orchestration.
• SSO and authentication.
• REST/SOAP APIs.
• Release management and UAT.
• Workday integration experience: 3+ years is preferred and can be combined with your ATS experience.

Nice to Have

• Experience launching a new SmartRecruiters tenant
• Direct experience integrating SmartRecruiters with Workday
• Experience with Workday Studio, EIBs, REST/SOAP APIs, and middleware tools
• Background in semiconductor, enterprise technology, or global engineering organizations