Senior Training Compliance Specialist

🏗 We're Hiring: Senior Training Compliance Specialist

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Full-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Fully Remote

About Us

We are a construction-focused organization committed to delivering complex projects through disciplined contract management, commercial excellence, risk control, and collaborative project delivery. Our distributed teams collaborate across Project Management, Construction, Engineering, Procurement, Commercial, Legal, Finance, Human Resources, Design, Quality, HSE, Consultants, Contractors, Suppliers, Logistics, Administration, Information Technology, and Executive Leadership to maintain compliant training programs, strengthen workforce competency, meet regulatory and contractual obligations, and support safe, efficient, and reliable project delivery.

The Role

We are seeking an experienced Senior Training Compliance Specialist to oversee training compliance, workforce certification requirements, mandatory learning programs, training records, competency documentation, and regulatory training obligations across the organization. The successful candidate will work closely with Human Resources, Learning and Development, HSE, Quality Assurance, Compliance, project management, site operations, and department heads to ensure employees and relevant contractors complete required training within established timelines. This role will monitor compliance gaps, maintain audit-ready records, coordinate corrective actions, and continuously improve training governance across construction projects and corporate functions.

Key Responsibilities

• Develop, implement, and maintain training compliance frameworks aligned with organizational policies, applicable regulations, contractual obligations, and industry standards.
• Establish procedures for identifying, tracking, monitoring, and reporting mandatory training requirements across the organization.
• Maintain a comprehensive register of regulatory, safety, technical, operational, professional, and role-specific training requirements.
• Identify mandatory training requirements for employees, managers, supervisors, contractors, consultants, and other relevant workforce groups.
• Collaborate with Human Resources, Learning and Development, HSE, Quality, Legal, Compliance, and operational teams to establish training compliance priorities.
• Interpret applicable United Arab Emirates regulatory requirements and contractual provisions relating to workforce training, qualifications, and certifications.
• Monitor changes in relevant legislation, regulatory guidance, client requirements, and industry standards that affect mandatory training obligations.
• Translate regulatory and contractual requirements into practical training matrices, compliance checklists, and implementation plans.
• Develop role-based training matrices covering job responsibilities, required competencies, certification requirements, and renewal deadlines.
• Ensure training requirements are clearly defined for construction, engineering, procurement, commercial, finance, administration, and corporate support functions.
• Coordinate with project teams to identify training obligations specific to project scope, site access, client requirements, and contractual commitments.
• Establish training compliance criteria for employees working in safety-sensitive, technically specialized, regulated, or otherwise controlled activities.
• Maintain accurate records of mandatory training, attendance, assessment results, certifications, qualifications, and expiry dates.
• Ensure training records are complete, traceable, properly authorized, and readily available for internal and external audits.
• Monitor employee training completion against established deadlines, regulatory requirements, and organizational compliance targets.
• Track overdue training, expired certificates, incomplete assessments, missing documentation, and outstanding competency requirements.
• Generate alerts and reminders for upcoming training renewals, certification expirations, and mandatory refresher courses.
• Coordinate with line managers to resolve outstanding training requirements and prevent unauthorized assignment of personnel to restricted activities.
• Escalate significant training compliance gaps, expired qualifications, and overdue mandatory learning to appropriate management.
• Maintain a centralized training compliance register covering workforce requirements, completion status, supporting evidence, and remediation actions.
• Verify the authenticity, validity, relevance, and completeness of training certificates and professional qualifications submitted by employees and contractors.
• Coordinate with approved training providers and certification bodies to validate course completion, assessment results, and credential status where necessary.
• Establish processes for managing certificate renewals, refresher training, recertification, and continuing professional development requirements.
• Ensure training requirements are reviewed when employees change roles, transfer between departments, receive promotions, or assume additional responsibilities.
• Coordinate with Human Resources to incorporate training compliance checks into employee onboarding, internal transfers, and offboarding processes.
• Support the implementation of joiner, mover, and leaver controls involving mandatory training and competency records.
• Ensure new employees complete required induction, orientation, compliance awareness, and role-specific training within established timeframes.
• Coordinate mandatory training requirements for employees assigned to construction sites, project offices, operational facilities, and remote work environments.
• Monitor site induction completion and project-specific training requirements before personnel commence relevant site activities.
• Work with HSE teams to ensure required safety training, emergency preparedness training, hazard awareness, and incident prevention programs are completed.
• Verify compliance with applicable training requirements for working at height, confined spaces, lifting operations, electrical safety, equipment operation, and other controlled activities where relevant.
• Coordinate with technical departments to monitor specialized training and certification requirements for engineering, maintenance, plant, equipment, and operational personnel.
• Support Quality Assurance teams in maintaining compliance with quality-related training, inspection qualifications, process requirements, and documented procedures.
• Ensure training obligations associated with quality management systems, environmental management systems, and occupational health and safety management systems are appropriately tracked.
• Monitor training requirements arising from client contracts, project specifications, supplier agreements, and subcontractor obligations.
• Coordinate with procurement and contract management teams to identify training and certification obligations applicable to contractors, suppliers, and external service providers.
• Establish procedures for collecting and reviewing contractor training records before relevant personnel are approved for project deployment.
• Maintain records demonstrating compliance with contractual training commitments and client-specific workforce qualification requirements.
• Coordinate with project managers and site supervisors to address workforce training gaps that could affect project mobilization, productivity, safety, or delivery schedules.
• Support workforce mobilization planning by identifying training prerequisites and certification requirements for upcoming project activities.
• Develop training compliance calendars aligned with project schedules, operational requirements, renewal dates, and regulatory deadlines.
• Coordinate with Learning and Development teams to schedule mandatory training sessions and ensure sufficient course availability.
• Monitor training attendance and completion records to identify unauthorized absences, incomplete courses, and repeated non-compliance.
• Ensure employees complete required assessments, practical evaluations, and competency verification before training requirements are marked as fulfilled.
• Review training course content and supporting materials to confirm alignment with approved requirements and intended learning outcomes.
• Coordinate with subject matter experts to update training materials when procedures, regulations, equipment, technologies, or operational risks change.
• Ensure mandatory compliance training covers relevant subjects such as ethics, anti-bribery, data protection, information security, workplace conduct, and regulatory awareness where applicable.
• Support the implementation of refresher training programs following incidents, audit findings, procedural changes, or identified competency deficiencies.
• Coordinate corrective training for employees whose performance, assessment results, or observed practices indicate a need for additional instruction.
• Track training-related corrective and preventive actions arising from audits, inspections, incidents, complaints, and management reviews.
• Investigate recurring training compliance failures and identify underlying causes, including scheduling constraints, unclear responsibilities, inadequate communication, or system limitations.
• Recommend corrective actions to address recurring non-compliance and strengthen accountability among employees, managers, and project teams.
• Develop and maintain procedures for managing training exemptions, equivalency assessments, recognition of prior learning, and approved deviations where permitted.