Sr Manager - Accounts Payable

Pave America is a private equity-backed, rapidly scaling national construction platform built through disciplined M&A and strong organic growth. As the largest platform in this space, our operating model pairs local leadership and frontline execution with centralized shared services, standardized processes, and data-driven decision-making. As we grow, we remain focused on safety, quality, customer experience, and a performance culture that rewards accountability.

Position Summary

The Senior Manager of Accounts Payable is responsible for overseeing the company's accounts payable operations, ensuring the accurate, timely, and efficient processing of vendor invoices, subcontractor payments, and other disbursements across multiple construction projects and business units.

This role provides strategic and operational leadership for the Accounts Payable function, establishing scalable processes, maintaining strong internal controls, and ensuring compliance with company policies, contractual requirements, and applicable regulatory standards.

The Senior Manager will partner closely with Project Managers, Project Accountants, Procurement, Operations, and Executive Leadership to support project financial performance, maintain positive vendor and subcontractor relationships, and ensure accurate job cost reporting.

*** This is a hybrid role that will be based in Chantilly, VA.***

Essential Duties and Responsibilities

1. Accounts Payable Operations & Oversight

• Lead and oversee all accounts payable activities, including invoice processing, coding, approvals, payment processing, and vendor account reconciliations.
• Ensure accurate and timely processing of high-volume vendor invoices, subcontractor invoices, purchase orders, and expense reimbursements.
• Establish and maintain standardized AP procedures and workflows across all projects, divisions, and locations.
• Monitor invoice aging, payment schedules, and outstanding liabilities to ensure timely resolution.
• Oversee weekly and monthly payment cycles, including ACH and check disbursements.
• Ensure appropriate general ledger coding, cost allocation, and job cost assignment.
• Monitor AP performance metrics and identify opportunities to improve efficiency and accuracy.

2. Construction-Specific Accounts Payable Management

• Oversee subcontractor payment applications, including review of supporting documentation, contract compliance, approved change orders, and retainage calculations.
• Ensure proper collection and tracking of conditional and unconditional lien waivers and releases.
• Partner with Project Managers and Project Accountants to resolve invoice discrepancies, disputed charges, and payment application issues.
• Ensure invoices are properly allocated to the appropriate projects, cost codes, phases, and cost categories.
• Monitor subcontractor and vendor compliance documentation, including insurance certificates, W-9s, and other required documentation.
• Oversee the processing of joint checks and other construction-related payment arrangements when applicable.
• Ensure compliance with contractual payment terms and applicable prompt payment requirements.
• Support project teams in maintaining accurate subcontractor and vendor payment records.

3. Internal Controls, Compliance & Risk Management

• Develop, implement, and maintain effective internal controls over accounts payable processes and disbursements.
• Ensure compliance with company policies, accounting procedures, and applicable financial regulations.
• Maintain appropriate segregation of duties and approval authorities.
• Oversee vendor master file maintenance and controls to prevent duplicate vendors, fraudulent changes, and unauthorized payments.
• Ensure accurate 1099 reporting and compliance with applicable IRS requirements.
• Coordinate with internal and external auditors and provide supporting documentation as requested.
• Identify potential financial and operational risks and implement appropriate corrective actions.

4. Financial Reporting & Month-End Close

• Oversee accounts payable month-end and year-end closing activities.
• Ensure accurate recording of accrued expenses, outstanding invoices, and accounts payable liabilities.
• Review AP aging reports and reconcile accounts payable subsidiary ledgers to the general ledger.
• Coordinate with the accounting team to ensure accurate expense recognition and project cost reporting.
• Assist with cash flow forecasting and anticipated vendor and subcontractor payment obligations.
• Provide management with reporting and analysis related to AP trends, payment cycles, and outstanding liabilities.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 7–10+ years of progressive accounts payable or accounting experience.
• 3–5+ years of supervisory or management experience leading an accounts payable team.
• Strong knowledge of construction accounts payable processes, subcontractor payments, lien waivers, retainage, and job cost accounting.
• Experience managing high-volume, multi-project accounts payable operations.
• Demonstrated experience developing and implementing internal controls and process improvements.
• Experience with Netsuite ERP and Ramp procurement system is preferred.

Success in This Role

Success in this position requires a proactive, hands-on leader who can balance day-to-day accounts payable operations with strategic process improvement. The ideal candidate understands the complexities of construction accounting, can effectively lead a growing AP team, and knows how to build strong partnerships with project teams and external vendors.

The Senior Manager of Accounts Payable will play a critical role in protecting company assets, maintaining subcontractor and vendor relationships, improving operational efficiency, and supporting the company's overall financial health and continued growth