Sr. Representative, Accounts Payable (Hybrid - Norristown, PA)

Coordinate and expedite the processing of payment documents submitted to Accounts Payable by directing daily workflow for a huge accounts payable operations responsible for approximately 65,000 transactions per week valued at $65 million at the nation’s largest lab and diagnostics company - Quest Diagnostics located in Collegeville, PA.

• Coordinate daily workflow to meet required volume quotas for payment processing, correspond with customers, and facilitate scheduled reoccurring payments.

• Prepare Access templates for uploading invoices and summary bills into PeopleSoft.

• Analyze vouchers in error status and determine appropriate course of action to correct them.

• Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution.

• Evaluate and communicate identified problems and resolutions to Supervisor.

• Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement, and unresolved supplier issues.

• Monitor, research and reconcile items on supplier statements.

• Ensure supplier accounts are current and accurately reflect liabilities.

• Review and research supplier refund checks, apply general ledger coding and submit for deposit.

• Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation.

• Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers.

• Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International).

• Complete documentation and perform procedures to set up vendors for payment.

• Participate in training and strategic planning sessions for process improvement, as well as other project related teams.

• Assist in system testing for process enhancements and system upgrades.

• Maintain Supplier Masterfile and supporting tax and banking documents.

Education:

• High school diploma (Associates’ Degree preferred)

Work Experience:

• Minimum of two years accounting and/or accounts payable experience

Technical Training:

• Demonstrated proficiency in the utilization of Excel spreadsheets, utilizing functions and pivot tables
• Knowledge of word processing and database applications
• High level of customer service skills
• Strong written and oral communication skills
• Skilled in PeopleSoft Financials application or comparable accounting system
• Perform effectively in a team environment
• Ability to multitask with keen organizational skills
• Must be tenacious towards accuracy and detail

Other:

• Exercise judgement regarding the priority of payments

• Decide on the validity of outstanding issues and determine corrective measures as deemed appropriate

• Analyze and redistribute payment documents based on accounts payable functional areas

• Resolve problems for the various internal business units and external vendor population

• Analyze payment documents to ensure all standard operating procedures are being adhered to