Staff Accountant

Description

STAFF ACCOUNTANT

REPORTS TO: Accounting Manager

FLSA STATUS: Non-Exempt, Part-Time (20-30 hours a week)

DEPARTMENT: Finance

LOCATION: 12600 SE 38th St., Bellevue, WA 98006

PAY RANGE: $24.04 - $26.44/hour depending on experience and qualifications. Benefits include accrued vacation, sick paid time off and 2 personal holidays. Eligibility for 100% employer paid medical, life insurances, and employee assistance program, and optional dental and vision insurance (if scheduled to work 30 hours per week). 401k plan with employer match. Access to an onsite workout facility.

HYBRID WORK SCHEDULE – 2 days onsite and 3 days remote, with monthly all staff meetings requiring onsite attendance.

*URGENT HIRE*

Our Mission: To create and support one-to-one mentoring relationships that ignite the power and promise of youth.

Each employee in Big Brothers Big Sisters of Puget Sound helps to extend the mission of the agency in particular ways as outlined in the position description.

JOB SUMMARY:

Big Brothers Big Sisters of Puget Sound seeks a Staff Accountant who wants to make a difference in their accounting career by supporting a growing organization that is dedicated to positively impacting youth through 1:1 mentoring relationships in the community, workplaces, and schools in King and Pierce Counties.

The Staff Accountant is a member of the Finance/Accounting team and works closely with the agency’s Accounting Manager and Chief Operations & Financial Officer. This position is responsible for timely and accurate recording of accounting transactions including logging deposits, scanning checks, accounts payable, expense accruals in accordance with GAAP and payroll. Provide other support to finance and administrative functions. This position interacts with staff in all departments answering questions, assisting in coding and explaining policies and procedures.

ESSENTIAL RESPONSIBILITIES:

• Ensure accurate and timely processing of agency payables and disbursements in accordance with accounting procedures.
• Log bank deposits, scan checks received in the mail and download monthly bank statements.
• Review Divvy transactions for completeness and accuracy and post expenses to Sage Intacct.
• Create monthly expense accruals and monitor when accruals need to be reversed.
• Maintain prepaid expense schedules as part of month-end close.
• Reconcile investment statements and prepare related journal entries as part of the month-end close process.
• Maintain vendor records, including W-9 documentation, and manage vendor communications.
• Manage the Finance email box.
• Prepare Washington State and Municipality tax reports and payments.
• Maintain fixed assets and lease accounting records.
• Manage invoices related to Donation Center revenue, record month-end revenue accruals, and process accounts receivable for the Donation Center.
• Record Donation Center inventory at month-end.
• Review and reconcile the aged accounts payable report and resolve any discrepancies as part of the month-end close process.
• Complete assigned month-end close responsibilities accurately and on time.
• Manage periodic and annual reporting requirements, including 1099 filings, business license renewals, charity renewals, annual report submissions, and other assigned reporting responsibilities.
• Provide assistance and training to staff regarding expense reporting, internal controls, accounting policies, and procedures. Troubleshoot issues and recommend solutions.
• Support the annual audit and 990 process through the preparation of schedules and supporting documentation and by responding promptly to auditor questions and follow-up requests, including fixed assets, functional expenses, and other assigned areas.
• Update allocation codes for each new fiscal year.
• Maintain clear and up-to-date procedures of documentation within areas of responsibility and collaborate with the finance team to maintain and improve accounting policies and procedures.
• Identify and implement process improvements within assigned areas of responsibility.
• Provide backup support as needed for grant billing and posting cash receipts.
• Perform other duties and special projects as assigned (Office management Key cards, parking passes, Bellevue office management tickets, track tech equipment inventory).
• Run a bi-weekly payroll process in Paylocity and upload Payroll 401k Report to The Standard.
• Track payroll email for new hires, terminations, or employee status changes, benefit enrollment or changes and update information in Paylocity.
• Manage periodic and annual reporting requirements, including Quarterly Reports, W2 forms, 401k Plan - ANNUAL Compliance Testing, 5500 Form, 720 Form (if applicable).
• Post Payroll GL uploads in the accounting system and accruals if applicable.
• Post FSA transactions in accounting system and reconcile the employee accounts vs. FSA vendor balances
• Post 401K contribution payables in accounting system
• Post employee deduction of benefits in accounting system
• Reconcile 501c Trust - Unemployment Expense
• Record all the expenses of Payroll software or applicable management fees

Requirements

• 2-3+ years of relevant accounting/bookkeeping experience; coursework at AA or BA/BS level preferred.
• Must be able to understand how debits and credits work in the context of a general ledger and accrual accounting.
• Nonprofit experience preferred.
• Proficiency with accounting software: Sage Intacct preferred, Bill.com, Divvy.com, AssetEdge and intermediate Excel skills.
• Skills or demonstrated ability to learn other technologies including Power BI, Teams, and adapt as technology changes.
• Proven self-starter with high standards for accuracy and attention to detail.
• Ability to set and track personal goals related to department and organizational success.
• Demonstrated commitment to high ethical standards.
• Strong verbal and written communication skills and ability to work well with others, including cross-functional teams.
• Ability to work independently, exercising discretion and independent judgment, with strong problem-solving skills.
• Ability to work well under pressure and manage competing demands while meeting deadlines.
• An understanding of confidentiality needs and the ability to maintain confidentiality of sensitive information.
• Willingness to take on new responsibilities as the organization grows.
• Ability to effectively promote the mission of BBBSPS both within the organization and with external organizational contacts.
• Must be eligible to be employed in the USA.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. BBBS of Puget Sound may, at its discretion, add to or change the duties of the position at any time to meet the needs of the organization.

COMPETENCIES NEEDED TO BE SUCCESSFUL WITHIN OUR ORGANIZATION: We work with each employee to generate professional development plans that reinforce skill-building and demonstrate growth in each of the following competencies.

Core Competencies

• Accountability / Workload Management
• Customer Service Orientation
• Growth Mindset, Adaptability
• Cultural Sensitivity
• Collaboration
• Expertise in Area of Focus

Leadership Competencies

• Develops & Motivates Others
• External Relationship Builder
• Team Effectiveness
• Emotional Intelligence
• Organizational Growth Orientation
• Problem-Solving
• Initiative & Results Driven

WORK ENVIRONMENT:

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Working from home 3 days a week is likely but is a privilege at BBBS of Puget Sound.
• Routine office environment.
• Limited independent travel.
• Physical demands: While performing duties of job, employee is frequently required to stand; walk; sit; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: The noise level in the work environment is usually moderate.

Equal Employment Opportunity

BBBS Puget Sound is committed to the principle of equal employment opportunity for all qualified individuals. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.