Staff Payroll Accountant

Company Overview

Flock Freight is the largest Shared Truckload (STL) freight brokerage in the U.S., transforming underutilized truckload capacity into tangible value: cost savings for shippers, increased earnings for carriers, and a smaller carbon footprint.

Their AI-powered, patented pooling technology optimizes across Flock’s entire customer network, combining shipments from thousands of businesses into efficient Shared Truckloads. With STL, shippers enjoy truckload-level service while only paying for the space they need. Trusted by thousands of customers, from some of the largest enterprises to growing brands, Flock Freight delivers an unmatched combination of cost efficiency, exceptional service, and a streamlined shipping experience.

Flock Freight has been a Certified B Corp since 2020, meeting high social, environmental, transparency, and accountability standards to all of our stakeholders.

Team/Department Overview: Accounting & Finance – Reporting to the Manager of Accounting & Payroll.

Core Responsibilities

1. Payroll Processing & Timesheet Management
   • Manage accurate and timely payroll processing in compliance with federal, state, and local regulations.
   • Review, validate, and reconcile employee timesheets, proactively identifying and resolving discrepancies.
   • Partner with department managers to ensure timely submission and approval of timesheets, PTO requests, and payroll adjustments.
   • Verify payroll data, including wages, benefits, taxes, and deductions, to ensure accuracy and completeness.
   • Support payroll tax reporting and filings, ensuring compliance with applicable regulations and company policies.
   Accounting & Financial Reporting
   • Prepare and reconcile payroll-related journal entries and general ledger accounts.
   • Support month-end and year-end close activities, including account reconciliations and financial reporting.
   • Monitor the Accounts Payable inbox and process vendor invoices through Tipalti.
   • Reconcile contractor billing against reported hours, investigating and resolving discrepancies.
   • Maintain accurate financial records and supporting documentation for internal and external audits.
   Payroll Reconciliation & Process Improvement
   • Perform regular payroll and timekeeping reconciliations to identify inconsistencies and maintain data integrity.
   • Analyze payroll and workforce data to identify trends, improve accuracy, and recommend process enhancements.
   • Identify opportunities to streamline manual workflows, strengthen internal controls, and improve operational efficiency.
   • Collaborate with the People team and department managers to improve payroll processes and workforce management practices.
   Systems Management & Cross-Functional Support
   • Utilize payroll, accounting, and workforce management systems, including UKG, NetSuite, Insightful, and Tipalti.
   • Support system improvements and process enhancements to increase accuracy, efficiency, and reporting reliability.
   • Provide guidance to employees and managers on payroll procedures, timekeeping requirements, and system usage.
   • Partner with Accounting, Finance, and People teams to resolve payroll-related issues and support evolving business needs.
   Compliance & Audit Support
   • Maintain compliance with payroll regulations, internal policies, and established accounting procedures.
   • Support internal and external audits by preparing accurate documentation, reconciliations, and payroll records.
   • Identify potential compliance risks or control gaps and escalate issues appropriately.

Core Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 3 years of professional accounting experience, including hands-on payroll processing and reconciliation responsibilities.
• Strong accounting fundamentals, including general ledger reconciliations, journal entries, and month-end close processes.
• Advanced proficiency in Microsoft Excel, with experience manipulating large datasets, performing reconciliations, and identifying discrepancies.
• Solid understanding of payroll regulations, compliance requirements, and workforce timekeeping practices.
• Experience with NetSuite or a comparable accounting/ERP system preferred.
• Experience with UKG or a comparable payroll and workforce management platform preferred.
• Strong analytical and problem-solving skills, with the ability to independently investigate discrepancies and determine appropriate solutions.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
• Effective communication and interpersonal skills, with the ability to collaborate across teams and work effectively with different stakeholders.
• Demonstrated accountability, sound judgment, and commitment to accuracy and integrity in financial reporting.
• Ability to adapt to changing priorities and manage a broad range of responsibilities in a collaborative, fast-paced environment.

The base salary range for this position is $64,000 - $85,000 per year. This reflects typical earning potential in this role based on market data and individual factors including skill sets, experience, and geographic location. In addition to salary, full-time employees are eligible for an equity package and competitive benefits that support you and your family as part of your total rewards package at Flock Freight.

Life & Benefits Of The Flock

• Hybrid Work Model: As an organization we value in-office collaboration, working cross-functionally, and winning together. Through scheduled in-office and work from home days, we are able to work more efficiently and collaboratively.
• Medical, Dental & Vision: Generous coverage for employees and dependents. Both HMO and PPO options provided.
• Additional Benefits and Perks: We are proud to offer additional benefits to our employees, including but not limited to paid parental leave, commuter benefits, and monthly technology stipends.

Our Promise To You
Flock Freight is committed to creating an environment that’s fair and inclusive. We fill our open positions based on qualifications, merit, and business needs. We value the skills of people from all backgrounds and are proud to hire, promote, and retain talent from a diverse candidate pool. Diverse perspectives are central to innovation at Flock Freight and make our team better. We're interested in your inherent abilities, not just the skills you bring from your last role - if you think you have what it takes to succeed in the role but don't check every box, please still get in touch. We'd love to start a conversation with you.

Flock Freight has zero tolerance for behavior that negatively impacts marginalized groups, including women, people of color, veterans, immigrants, people with disabilities, and members of the LGBTQIA+ community. We invite people of all identities to join the Flock!

We are targeting talent in the San Diego area.