Strategic Procurement (Mechanical category)

Since 1890, Pfeiffer Vacuum has been shaping the vacuum industry with groundbreaking innovations. Every day, over 4,000 employees at 10 production sites and more than 20 sales and service companies worldwide give everything for our customers. With our comprehensive portfolio, we offer solutions for all types of vacuum applications. We are not only driven by highest quality standards. It is our vision to be the most sustainable and fastest growing market player in our industry to drive technology for a sustainable future.

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Job Summary

As a Strategic Procurement, you will support strategic sourcing and supplier development activities for new product introductions (NPI), transfers, and running production. Your role focuses on executing tasks that enhance supply chain resilience, quality, cost-efficiency, and compliance. Under the guidance of senior team members, you will assist in market analysis, evaluate the supplier pool, and coordinate with R&D/Engineering to find the best sourcing solutions. This position plays a proactive role in ensuring supplier readiness for volume increases and alternative sourcing strategies.

Key Responsibilities

• Strategic sourcing – Projects and Running production
• Assist in executing sourcing strategies for assigned categories across NPI, transfers, and serial production; participate in market scans and compiling supplier shortlists.
• Support the RFx/Bidding/eAuctions process, collect data for total cost of ownership (TCO) analysis, and help prepare business cases for award recommendations.
• Coordinate documentation with R&D/Engineering regarding specifications and drawings for design-to-cost/design-for-manufacturing.
• Follow up with QA for supplier qualification and first-article/PPAP/FAI processes.
• Supplier Relationship Management (SRM)
• Maintain daily communication and relationships with suppliers to ensure reliability, quality, and cost-effectiveness.
• Support the implementation and tracking of Supplier Improvement Plans based on supplier performance metrics (quality, delivery, and cost).
• Negotiation & Cost Management
• Assist in negotiating pricing, payment terms, and delivery conditions with suppliers under structured guidelines and company policies.
• Contribute to cost-saving initiatives through data gathering, volume bundling analysis, or alternative supplier evaluations.
• Monitor market prices and commodity trends to provide data-driven insights for risk mitigation.
• Procurement Administration
• Ensure timely creation, accuracy, and completeness of purchase orders (PO) and procurement documentation in the ERP system (SAP, etc.).
• Maintain up-to-date and accurate supplier and material master data records.
• Track open orders and proactively update delivery schedules.
• Collaborate with Finance to resolve invoice discrepancies and ensure timely supplier payments.
• Cross-functional Collaboration
• Coordinate closely with planning, production, R&D, and logistics to align day-to-day procurement activities with operational requirements.
• Participate in project teams (transfer or new development) by assisting in sourcing new goods or services.
• Support engineering changes, part substitutions, and discontinuation processes with timely sourcing data adjustments.
• Align with the Global Lead Buyer on local development tasks.
• Compliance & Risk Mitigation
• Adhere strictly to internal procurement policies, corporate ethics, and industry regulations.
• Support risk assessment activities for key suppliers and help maintain documentation for high-risk or single-source items.
• Maintain clear audit trails and documentation in line with ISO, IATF, or other relevant
  
  

Qualifications

• Functional Competencies
• Bachelor’s degree in Mechanical/Electrical Engineering or a similar field requied.
• 1–3 years of experience in procurement, sourcing, or supplier coordination in manufacturing environment
• Basic understanding of strategic sourcing principles, cost structures, and TCO concepts.
• Familiarity with supplier qualification processes (APQP/PPAP/FAI) and basic knowledge of categories like mechanics, electronics, electro-mechanical, or sheet metal.
• Hands-on experience with ERP systems and procurement modules (e.g., SAP MM, Oracle, IFS).
• Basic understanding of supply chain processes and supplier performance metrics (KPIs).
• Methodological Competencies
• Strong data analytical skills (proficiency in Excel is required).
• Detail-oriented approach with a focus on meticulous documentation.
• Good time and priority management to handle urgent daily requests alongside ongoing projects.
• Interpersonal Competencies
• Good communication and negotiation skills.
• Collaborative mindset to work effectively with engineering, quality, and operations.
• Problem-solving capability and adaptability to a fast-paced environment.
• Ability to align and communicate well with internal stakeholders.
• Other skills
• Fluent in English
• Understanding “Copy Exact” process
• Reading drawings
  
  

💼 Your benefits

⚖️ Work-life balance & well-being

• Schedule:Monday – Friday (08:30 – 16:30) with hybrid option to WFH 4 days/month.
• Employee shuttle service from HCMC.
• 14 days annual leave + 1 fully paid day off for Christmas.
• Premium healthcare insurance package.
• In-depth health check package
• Modern pantry with free coffee.
• On-site sports & entertainment (badminton, table tennis, foosball, darts...)
• Birthday gift/ celebrations.
• Free lunch provided in air-conditioned canteen.
  
  

💰 Comprehensive financial rewards

• Competitive salary aligned with market standards.
• 100% salary payment during the probation period.
• Social Insurance contributions paid on the full gross salary.

• Monthly KPI bonus, lucky money, 13th-month bonus, and annual performance bonus tied to company performance.
• Childcare allowance.
  

🚀 Growth & culture

• Continuous learning with in-house training and an annual budget dedicated to your external skill development.
• A friendly, collaborative international environment with annual team-building trips and Year-End parties.
  
  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Requisition ID: 2872