Training Coordinator

IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.

The Department of Environmental Services (DES) is seeking a Training Coordinator to support the training needs of the Water Pollution Control Bureau (WPCB). This highly collaborative, on-site position, based at Arlington's Water Pollution Control Plant, plays an important role in coordinating and delivering day-to-day operational training for the Bureau's skilled trades and professional workforce. As part of the DES Human Resources Team, this coordinator will work independently while building strong relationships with managers, supervisors, and subject matter experts across the Bureau and report to the DES Administrative Services Manager.

Major Job Duties:

• Planning, developing, implementing, and evaluating training initiatives and partnerships based on organizational needs, skill gaps, certification requirements, and operational priorities;
• Coordinating, tracking, and administering WPCB multigrade plans, ensuring compliance with established requirements, milestones, timelines, and documentation standards;
• Partnering proactively with WPCB leadership, supervisors, subject matter experts (SMEs), the HR Business Partner, and HRD to identify workforce development needs, assess training effectiveness, and recommend program improvements;
• Supporting WPCB employee training, certification, and re-certification through education coordination, exam proctoring, licensure assistance, and training record management;
• Managing training logistics and communications, including calendars, onboarding requirements, prerequisites, training frequencies, participant notifications, vendor coordination, location scheduling, and training materials;
• Serving as the primary liaison for external training partners, including sourcing, and coordinating vocational, community, and vendor-based training, to support operational needs;
• Managing training systems, contracts, and program administration, including the Learning Management System (LMS), training-related inquiries, Statements of Work (SOWs), Requests for Proposals (RFPs), Invitations to Bid (ITBs), vendor agreements, and related records;
• Monitoring and administering training budgets and expenditures, including approving invoices, tracking costs, and ensuring funding for training fees, travel, and related expenses; and
• Performing related workforce development, training, and organizational support duties as required to meet departmental and bureau objectives.

The ideal candidate will have:

• Proven ability to build effective partnerships with managers, supervisors, and subject matter experts to identify needs, influence outcomes, and achieve organizational goals;
• Strong initiative and sound judgment, with the ability to work independently, manage competing priorities, and deliver results with minimal supervision;
• Exceptional stakeholder service skills, including responsiveness, follow-through, and the ability to establish credibility and trust with diverse audiences; and
• A continuous improvement mindset, with a track record of evaluating processes, identifying opportunities for enhancement, and implementing effective solutions.
  

Minimum Qualifications:

• Bachelor's degree in public administration, business administration, training and organizational development, education, or other directly related field; and
• Some experience in public administration or experience directly related to training coordination.

Substitution(s): Additional qualifying experience can be substituted for the education requirement. A master’s degree or higher may be substituted for some of the experience requirement.
Desirable Qualifications: Preference may be given to applicants with experience in one or more of the following:

• Familiarity with change management methodologies (e.g., Prosci, Kotter);
• Coordinating training programs in a technical or operational environment (e.g., utilities, public works, environmental services);
• Working with a Learning Management System (LMS) to track and manage employee training;
• Translating operational, workforce, or compliance requirements into practical training and employee development solutions; and/or
• Working in a government or public sector environment.

Licenses/Certification(s): Preference may be given to applicants with certification in one or more of the following:

• Professional certifications in Training & Development (e.g., ATD CPTD, APTD, CPLP, TWI, CLS), Instructional Design, and eLearning (e.g., Certified IDD, eLearning Guild membership, Articulate Storyline, Adobe Captivate); and/or
• Project Management Professional (PMP) certification.

Special Requirements

• Background Check: A pre-employment criminal records check will be conducted. It will include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.
• Resume Requirement: A complete application includes a resume. Please attach your resume to the application and verify that the details of your application provide further evidence of your experience and qualifications as displayed on your resume.
• Work Environment/Physical Requirements: Primarily office-based work with occasional field work, potential exposure to occupational and environmental hazards in an industrial environment, use of personal protective equipment (PPE), and sedentary physical demands including lifting/moving objects up to 10 pounds.

Please complete each section of the application including the supplemental questions. Your responses to the supplemental questions are required because they provide us with specific information necessary to evaluate your qualifications for this position. These responses are considered part of the selection process. A resume may be attached; however, it will not substitute for a completed application. Incomplete applications will not be considered. Please do not write "see resume" as a response to the questions. In accordance with § 19.2-392.15, applicants are not required to provide information regarding sealed arrests, charges, or convictions in response to any questions or inquiries during the hiring process.

Additional Information

Work hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework and/or flexible work schedule opportunities available upon supervisor approval.

The official title of this position is Management Specialist.

This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.

For more information on Arlington County’s generous benefits and retirement plan, click here.

Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment.