Travel, Expense & Procurement Analyst

Position: Travel, Expense & Procurement Analyst
Location: Salcedo, Makati
Reports To: Director, Finance & Operations Transformation
Employment Type: Full-Time
Work Schedule: Monday to Friday, 8:00 PM – 5:00 AM (Philippine Time), aligned with U.S. Eastern Time
Work Arrangement: Hybrid – 3 Days Onsite / 2 Days Work From Home
Working Hours: 40 Hours per Week

RCM is seeking a detail-oriented and analytical Travel, Expense & Procurement Analyst to support travel and expense (T&E) administration, supplier master data management, procurement operations, and financial reporting.

The successful candidate will manage the company's Navan travel and expense platform, maintain accurate supplier records, review expenses and travel bookings for policy compliance, reconcile statements, and prepare reports to support financial decision-making. This role will work closely with Finance, Accounting, Accounts Payable, Procurement, Human Resources, and other internal stakeholders.

The ideal candidate has experience in finance operations, accounts payable, travel and expense management, or supplier/vendor master data management, with strong Excel and analytical skills. Experience with Navan, Concur, Expensify, or Zip is an advantage.

Duties & Responsibility:

Travel and Expense Management

• Administer the Navan travel and expense platform, including user profiles, approval hierarchies, and system configurations.
• Maintain travel and expense policies, approval rules, spending limits, and expense categories in coordination with Finance and HR.
• Provide support to employees, travelers, approvers, and administrators regarding travel bookings, expense submissions, and system issues.
• Monitor virtual travel card transactions, travel bookings, approval status, and policy compliance.
• Reconcile weekly Navan statements and ACH payments against approved expenses and travel bookings.
• Investigate discrepancies, duplicate charges, missing receipts, and unauthorized or out-of-policy expenses.
• Support month-end closing activities, including general ledger (GL) coding, cost center and project allocations, accruals, and reconciliation schedules.
• Prepare dashboards and reports on travel and expense spending, booking trends, policy compliance, and departmental spending.
• Identify cost-saving opportunities, process gaps, and spending trends, and present recommendations to Finance leadership.
• Assist in updating T&E policies, preparing user guides, and communicating system changes to employees.

Supplier and Vendor Management

• Maintain supplier master records, including new supplier registrations, record updates, and deactivation of inactive suppliers.
• Review supplier information and supporting documents, including tax forms, banking details, payment terms, addresses, and contact information.
• Verify supplier setup and change requests for completeness, accuracy, and compliance with established internal controls.
• Follow required verification procedures for banking changes and help prevent duplicate supplier records and payment fraud.
• Prepare supplier reports, maintain change logs, and conduct periodic reviews of duplicate, incomplete, or inactive records.
• Coordinate with Accounts Payable, Procurement, and internal requesters to resolve supplier data issues and support timely payments.

Procurement Operations and Reporting

• Support purchase request processing, approval workflows, supplier onboarding, and procurement documentation.
• Assist employees and internal stakeholders with procurement-related inquiries.
• Prepare procurement reports and support spend analysis, process improvements, and policy compliance initiatives.
• Collaborate with Finance, HR, Accounting, and management on audits, reporting requirements, and special projects.
• Maintain the confidentiality and security of employee, supplier, and financial information.
• Perform other related duties and special projects as assigned by the Director, Finance & Operations Transformation.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• At least 2–4 years of relevant experience in travel and expense management, accounts payable, supplier/vendor master data management, procurement, or finance operations.
• Experience with Navan, Concur, Expensify, or similar travel and expense management platforms is an advantage.
• Experience using Zip is highly preferred.
• Proficiency in Microsoft Office, particularly Excel, including formulas, pivot tables, VLOOKUP, data filtering, sorting, and analysis.
• Experience with Power BI, Tableau, or similar reporting tools is an advantage.
• Working knowledge of expense policies, general ledger coding, month-end reconciliation, supplier onboarding, and vendor master data controls.
• Strong analytical, problem-solving, organizational, and data management skills.
• High attention to detail and the ability to identify discrepancies and maintain accurate records.
• Familiarity with AI tools such as Microsoft Copilot or ChatGPT to improve productivity, analyze data, automate routine tasks, and prepare reports and communications.
• Excellent communication and customer service skills, with the ability to work effectively with different departments.
• Ability to handle confidential financial and employee information responsibly.
• Ability to work independently, manage competing priorities, and meet recurring deadlines.
• Perform other tasks as assigned by the Manager or Management.