US Patent Prosecution Specialist

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

Job Description

The U.S. Patent Prosecution Specialist will, with minimal guidance, perform complex and specialized work by providing patent prosecution administrative support to assigned clients. A key component of the position is to provide support for portfolio management, prepare and submit papers to the U.S. Patent and Trademark Office (USPTO), correspond with clients and provide status updates, manage departmental deadlines and personal docket, and monitor and update workflows for assigned clients. In addition, the U.S. Patent Prosecution Specialist will ensure compliance with policies and procedures implemented by the client and Firm and support the IP Department to ensure client service and satisfaction are achieved throughout all assigned responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

· Prepare and electronically file documents at the U.S. Patent and Trademark Office (hereinafter “USPTO”), including applications, preliminary/312 amendments, response to notices, petitions, information disclosure statements, issue fees, etc.

· Prepare basic patent documents for client execution and file same at the USPTO, including declarations, assignments, powers of attorney, etc.

· Prepare and forward reporting letters to clients regarding USPTO communications, such as Formalities Notices. Also, prepare and forward reporting letters to clients regarding USPTO filings.

· Prepare and forward reminders to clients regarding due dates and instructions.

· Review application papers being filed in the USPTO for accuracy and completeness regarding inventors, assignees, priority data, etc.

· If applicable, enter time and the billing description for completed tasks.

MINIMUM QUALIFICATIONS:

· Minimum four-year college degree. Related work experience may be used in lieu of formal education.

· Minimum of two (2) years of experience in patent prosecution.

· Knowledge of current U.S. prosecution and U.S. Patent laws and rules preferred.

· Knowledge of USPTO online sites and related websites.

· Ability to meet or exceed departmental quality and quantity standards per the Patent Prosecution Department Guidelines.

· Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.

·Ability to work independently and meet deadlines, including demonstrated ability to work on multiple projects with often competing deadlines.

· Proven problem-solving skills and good judgment under pressure.

·Ability to resolve issues and concerns proactively, constructively, directly and respectfully.

· Ability to assess risk management issues and understanding when to seek appropriate assistance.

· Demonstrate a positive, service-oriented attitude and a commitment to teamwork.

· Respect for confidentiality of client information.

· Ability to accurately interpret a variety of instructions furnished in written or oral form to synthesize complex and diverse information.

· Meticulous attention to detail, accuracy and thoroughness.

· Ability to communicate effectively with all levels of management, staff and timekeepers.

· Strong technical aptitude and understanding, including ability to quickly learn new software applications.

· Proficient in software applications related to functions of position, including Word and Outlook; basic knowledge of Excel and PowerPoint preferred; some knowledge of docketing database preferred.

· Reliability, flexibility and dependability are essential.

This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.

The anticipated good-faith base salary range for this position is:

• Washington, DC: $ 77,710 to $106,850 per year.
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Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence—knowing your pay recognizes both your impact and our commitment to an equitable approach.

In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.

Benefits

We know that the needs of our employees vary and can change throughout the different stages of life. That’s why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.

Commitment to Equal Opportunity

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

* The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.

About Us

Join Us

At ArentFox Schiff, people are at the center of everything we do. We are committed to a workplace where every colleague feels welcomed, respected, and supported. Our teams reflect the diversity of the communities and clients we serve, and we would be glad to have you be part of our community.

Grow With Us

Your goals—professional and personal—matter here. We invest in learning at every stage, offer mentorship, and support a range of career paths. We also recognize that well-being is essential to sustainable success, and we encourage balance so you can do your best work.

Share Ideas, Learn Together

Your perspective is valued. If you have an idea, we’ll listen. If you want more training, we’ll help you access it. We foster collaboration, curiosity, and continuous learning, creating space for everyone to contribute, learn, and grow.

No One-Size-Fits-All

Bring your authentic self to work. There are many ways to build a meaningful career at ArentFox Schiff. We’re committed to equitable opportunities and a culture of belonging-so you can thrive as you are.

Recruitment Agencies:

Per the terms of our agreement, all candidates must be submitted through the firm’s agency portal for consideration. Candidate introductions by email or applications submitted on behalf of candidates through our public Workday site will not be accepted.