Virtual Admin Assistant

General VA Job Title: Virtual Administrative Assistant Location: Remote Employment Type: Full-Time - Independent Contractor Key Responsibilities: Provide comprehensive administrative support to the directors, including managing their calendars, scheduling meetings, and preparing meeting agendas Maintain office supplies & merchandise by checking inventory and ordering items as needed Coordinate and schedule meetings, interviews, and appointments, ensuring all necessary preparations are made Maintain and update client and candidate databases in company CRM ensuring all information is accurate and up-to-date Prepare and distribute correspondence, reports, and documentation for both internal and external communications Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring prompt and professional responses Assist with the organization and coordination of company events and activities, including booking venues, arranging catering, and sending invitations Ensure compliance with company policies and procedures by keeping detailed records and managing documentation Perform other administrative duties as required, including data entry, job postings and LinkedIn support Must Haves: Proven experience as an administrator or in a similar role Excellent organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong written and verbal communication skills Ability to multitask and prioritize tasks effectively Attention to detail and problem-solving skills Professional and courteous demeanor Pre-screening questions: Confirmation that you can work in different time zones Do you have the necessary tools for remote work (PC/laptop, headset, webcam)? Your expected salary in USD How soon you can start