Virtual Executive Assistant

We're seeking a highly organized, proactive Executive Assistant to support a founder-level leader in a professional services environment. This role focuses on optimizing schedules, managing communication, and keeping projects and outreach initiatives moving forward.

Executive & Administrative Support

• Manage and organize the Executive's inboxes; label and flag important emails and action items so nothing is missed
• Maintain calendars, appointments, reminders, and scheduling
• Add and organize contacts, members, and client information
• Coordinate travel logistics and other administrative-related tasks (flights, daily meal arrangements)
• Support ongoing operational and administrative tasks

Experience

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or similar support role
• Experience supporting a founder, CEO, or senior executive directly
• Experience managing a high-volume inbox and complex, shifting calendars
• Experience coordinating domestic and/or international travel logistics
• Background in a professional services environment (consulting, legal, financial, coaching, or similar) preferred
• Experience supporting content, social media, or outreach initiatives is a plus
• Track record of working independently in a remote, asynchronous role

Requirements

• Mac-proficient (iMessage, macOS environment); prior experience preferred
• Excellent written English with a warm, professional tone
• Proactive self-starter with strong judgment and problem-solving ability
• Reliable, responsive, and detail-oriented
• Quick to learn and adapt to new tools and systems
• Organized, creative, dependable, and eager to grow