Wholesale Coordinator

Role Overview
The Wholesale Coordinator is the wholesale team's go-to for execution — keeping our platforms current,
following up with retailers, pulling weekly reports, and supporting trade shows. This role works closely with
our sales and operations teams so our sales leaders can focus on building relationships and growing the
business. It's a hands-on, detail-oriented role ideal for someone who loves closing loops and keeping
everything moving without being asked twice.
02 Platform Management
Load new SKUs, images, copy, and pricing into Faire, MarketTime, and NuOrder for each product launch
and season, and keep catalogs and promotions current
Set up new items and vendor records in national retailers' systems
Keep HubSpot records and invoice matching up to date
03 Communication & Retailer Follow-Up
Work by email with retailers' buying and merchandising coordinators — send images and product
information, answer item and pricing requests, confirm POs and tracking, and follow open items through
to close
Support the sales leaders who own buyer relationships, route incoming purchase orders and retailer
emails to the right person
Send a daily status update to the team
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L'A V A N T C O L L E C T I V E • B R I E F 1
04 Orders & Reporting
Support key-account orders alongside the operations team by confirming POs, checking stock, and
flagging issues
Pull and format weekly sales and inventory reports from retailer portals
Prepare the Monday weekly sales reports
05 Trade Shows & Admin
Manage timelines, bookings, shipments, checklists, and platform updates for winter and summer
markets
Reconcile receipts, order office supplies, and ship samples and testers as needed
06 Qualifications
2+ years as a coordinator, administrative or virtual assistant — ideally in wholesale, CPG, or retail
operations
Closes loops without reminders: tracks every hand-off and reports status before being asked
Clear, friendly written English — will be writing to retail buyers and sales reps
Strong Google Sheets skills (filters, pivot tables, lookups) and a quick learner on new platforms
Careful attention to detail with SKUs, UPCs, POs, and pricing
Available for at least 4 hours of overlap with Pacific time (e.g., 7–11am PT)
07 Nice to Have
Experience with Faire, MarketTime, NuOrder, HubSpot, ShipHero, or EDI/retailer portals (Nordstrom,
Bloomingdale's, URBN)
Trade show or event logistics experience
08 Tools
Faire, MarketTime, NuOrder, GXS, HubSpot, retailer portals, Gmail, Google Sheets, Slack, and Asana

Skills

2+ years as a coordinator, administrative or virtual assistant ideally in wholesale, CPG, or retail operations, with clear written English, strong Google Sheets skills including filters pivot tables and lookups, careful attention to detail with SKUs UPCs POs and pricing, and ability to close loops without reminders.

Experience with Faire, MarketTime, NuOrder, HubSpot, ShipHero, or EDI and retailer portals such as Nordstrom, Bloomingdale's, or URBN, and trade show or event logistics experience.