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Role: Western Radiation Oncology (WRO) Project Manager
Priority Location: Any
Working Hours: 8AM - 5PM (Mon - Fri) US Pacific Time
Salary Range: $2000 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Type of contract: Independent Contractor
Type of job: Remote
Department: Operations
Reports to: Director of Operations
Entity: Western Radiation Oncology (WRO)
Focus: WRO prostate cancer site launches (dedicated)
About The Role
You’ll serve as the project manager for WRO prostate cancer site launches, partnering with the medical subject matter owner (Dr. J.S.) and the internal WRO operations and scheduling subject matter owner. Your role is to hold the process together: scoping the project plan, aligning the right cadence of interactions, and driving execution through to launch.
A key part of the role is calibrating the engagement model to the site. Smaller practices receive a lighter-touch approach — streamlined information delivery with space for them to digest and respond. Larger groups with bigger stakeholder teams require more structured live collaboration, more integration meetings, and tighter coordination across more people. You’ll develop the judgment to assess each site and flex the process accordingly.
Over time, a key deliverable here is also documentation — building out the project management framework and SOP library for WRO launches so the process is repeatable and transferable as the program grows.
Essentially, we’re looking for someone who can keep complex healthcare projects organized and make sure nothing falls through the cracks. You're essentially the person who gets everyone moving in the same direction.
Core Responsibilities
- Own the launch project plan for each WRO prostate cancer site — scoping the work, sequencing milestones, and holding the timeline through to go-live.
- Partner with the subject matter owners — coordinating closely with Dr. JS. on the clinical/medical dimensions and with the internal WRO operations and scheduling subject matter owner on WRO operations and scheduling — to translate their expertise into an executable plan.
- Set and manage the cadence of interactions across each launch, ensuring the right people are engaged at the right moments and that decisions and dependencies don’t stall.
- Calibrate the engagement model to each site, assessing practice size and stakeholder complexity and flexing between a lighter-touch approach for smaller practices and more structured, meeting-heavy coordination for larger groups.
- Drive execution and accountability, tracking action items, surfacing risks early, and keeping all parties aligned from kickoff through launch.
- Maintain the WRO project management framework and SOP library, keeping the documentation current and refining processes so the program stays repeatable and transferable as launch volume grows.
- Plan projects from start to finish — create timelines, milestones, and make sure each clinic launches on schedule.
- Coordinate people — work with doctors, operations staff, schedulers, and outside consultants so everyone knows what they need to do.
- Keep everyone accountable — follow up on tasks, remind people of deadlines, and make sure work gets completed.
- Run meetings when needed — for larger clinics, organize more structured meetings; for smaller ones, keep communication lighter and efficient.
- Solve problems before they become big issues — identify delays, risks, or missing information early.
- Stay extremely organized — juggle many moving parts, documents, deadlines, and stakeholders at the same time.
- Write and improve procedures (SOPs) — document processes so future clinic launches become easier and more consistent.
- Understand healthcare processes — you don't necessarily have to be a clinician, but knowing things like physician licensing, credentialing, medical billing, or regulatory requirements is a big advantage.
- Use project management software — especially tools like Monday.com (or similar platforms such as Asana, ClickUp, Jira, Smartsheet, or Trello).
- Communicate clearly — explain plans, follow up with people, and keep everyone aligned.
Qualifications And Skills
- Demonstrated project management experience, ideally coordinating multi-stakeholder launches or implementations.
- Strong judgment in reading a situation and adjusting approach — comfortable knowing when to go light-touch versus when to drive tighter, more structured collaboration.
- Familiarity with healthcare regulatory and licensing workflows — such as RAM licensing, physician multi-state licensure, or payer credentialing — and comfort coordinating the external consultants who manage them.
- Excellent organization and follow-through; able to hold many moving pieces together without dropping details.
- Rigorous attention to accuracy — able to trace every reported fact to its source and resist filling gaps with assumptions.
- Clear, confident communicator who can align clinical, operational, and scheduling stakeholders around a shared plan.
- Experience building documentation, SOPs, and repeatable processes.
- Healthcare, clinical operations, or radiation oncology experience is a strong plus.
- Familiarity with payer setup, medical billing, or reimbursement is a plus.
- Comfortable with project and operations tooling (e.g., Monday.com) and able to learn new systems quickly.
Compensation
Compensation is structured as a monthly rate with the potential to step up over time based on performance. Increases are tied to performance reviews and are not automatic — advancement to the next level occurs only where performance supports it.
- Year 1: $2,000 / month (starting rate)
- Year 2: up to $2,500 / month, contingent on performance
- Year 3: up to $3,000 / month, contingent on performance