Accounts & Administrative Assistant

Job description:

We are looking for a reliable and organized Accounts & Administrative Assistant to support daily bookkeeping and office administration within an international aviation services business.

Location: Dubai Silicon Oasis, Dubai

Job Type: Full-time, office-based

Benefits: Employment visa and medical insurance

Responsibilities:

• Record customer invoices, supplier bills, expenses, receipts and payments in Zoho Books.
• Prepare invoices and statements of account.
• Follow up on outstanding payments and missing documentation.
• Assist with bank and credit card reconciliations under supervision.
• Prepare payment requests and supporting documents for management approval.
• Answer calls and direct enquiries to the appropriate team member.
• Handle routine accounting and administrative emails.
• Complete forms, organize documents and maintain accurate records.
• Provide general office support and coordinate with management and the external accountant.

Requirements:

• 1–2 years of relevant accounting, bookkeeping or administrative experience.
• Basic knowledge of invoicing, accounts receivable, accounts payable and bank reconciliation.
• Experience with accounting software; Zoho Books is preferred.
• Good spoken and written English.
• Working knowledge of Microsoft Excel.
• Strong organizational skills, attention to detail and consistent follow-up.
• Ability to handle confidential information responsibly.
• Availability to work full-time from our Dubai Silicon Oasis office.

Preferred:

• Diploma or degree in accounting, finance, business administration or a related field.
• Previous UAE work experience.
• Experience in aviation, logistics or an international service business.
• Additional languages are an advantage.

The role works under management supervision, with accounting guidance from an external accountant.

Experience:

• Zoho Books: 1-2 year (Required)
• Aviation Industry: 1 year (Required)