Advisor, Contracts and Procurement

Job Summary

The Advisor, Contracts & Procurement is responsible for coordinating procurement and contracting administration activities, ensuring the timely and accurate processing of purchase orders, contracts, vendor documentation, procurement records, and related systems and processes.

This position plays a key role in supporting transparent, cost-effective, and efficient procurement and contracting processes for project and operational requirements.

Key Responsibilities and Duties

• Maintain procurement and contract documentation, records, vendor databases, and document control systems including contracts, amendments, purchase orders, requisitions, insurance certificates, and supplier compliance records.
• Coordinate document execution, distribution filing, retention, archiving, and version control activities in accordance with company requirements.
• Monitor contract expiry dates, renewal requirements, insurance certificates, contractor qualifications, and vendor compliance requirements.
• Coordinate with vendors and internal stakeholders regarding the procurement and contract administration activities, including the collection and maintenance of required documentation.
• Coordinate supplier onboarding activities and maintain vendor information to ensure compliance with company requirements.
• Assist with quotation requests, bid administration, procurement reporting, audits, compliance reviews, and governance requirements.
• Generate procurement reports and coordinate data tracking, document retention, and record management requirements.
• Support invoice reconciliation and contract payment verification activities, including reviewing supporting documentation, investigating discrepancies, coordinating issue resolution with supplier and internal stakeholders, and ensuring required documentation is complete and available.
• Maintain procurement and contract management systems and support continuous improvement initiatives related to administrative processes, reporting, and data integrity.
• Ensure procurement and contracting activities comply with Kinross, Great Bear policies, procedures and governance requirements, record retention standard, and Delegation of Authority requirements.
• Work in a healthy work environment with full support, cooperation, and commitment to satisfy our operation’s goal of being accident-free.
• Support a work environment that is aligned with Kinross’ Safeground principles.
• Comply with all applicable federal and provincial legislation, regulations, company policies, procedures, and standards.
• Adhere to all relevant Great Bear policies and procedures.
• Perform other duties as assigned.

Qualifications and Skill Requirements

Diploma or certificate in Business Administration, Supply Chain Management, Procurement Contract Administration, Commerce, or a related discipline.

A minimum of 2-5 years experience in procurement, contract administration, supply chain, project administration, or a related role.

Experience supporting procurement and contract administration activities within mining, construction, or a project-based environment is considered an asset.

• Understanding of procurement processes, contract administration practices, and document control requirements.
• Familiarity with procurement, contract, and supplier documentation, including purchase orders, contracts, insurance certificates, and compliance records.
• Ability to review and interpret contracts, commercial terms, and procurement documentation and related compliance requirements.
• Experience with ERP, procurement, and contract management systems; experience in JD Edwards and Omega 365 are an asset.
• Proficient with Microsoft Office applications, particularly in Excel, Work, Outlook, and SharePoint.
• Strong attention to detail with a high degree of accuracy in record management and data entry.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and manage competing deadlines in a fast-paced environment.

Benefits

At Kinross, Great Bear, we are committed to Putting People First by fostering employee growth and development, celebrating achievements, and rewarding team success. Benefits offered for this position include:

• Annual Fitness and Mental Health Reimbursement
• Employee Share Purchase Plan, Registered Retirement Savings, and Registered Pension Plans
• 160 Hours of Paid Vacation
• Employee Assistance Program
• Employee Recognition Program
• Health, Dental, and Vision Insurance
• Life, Accidental Death & Dismemberment, and Disability Insurance
• Training and Development Opportunities
• Relocation assistance may be provided to eligible candidates on a case-by-case basis

Work Conditions

Compensation and Total Rewards

The base salary for the Buyer is $75,000.00 to $85,000.00 + Short Term Incentive, + Group Benefit Coverage.

The hiring range reflects our targeted compensation framework for the role. The actual offer will be determined through a comprehensive evaluation of each candidate's experience, capabilities, and potential impact, along with consideration of internal equity, team structure, and benchmark market data for similar positions. In addition to base salary, Kinross offers a comprehensive total rewards package designed to support employee well-being, performance, and long-term development.

Use of AI in Our Hiring Process

We use AI-enabled tools to help sort and review applications based on job-related criteria. All hiring decisions, including who moves forward in the process, are made by a human.

Existing Vacancy

This job is for an existing vacancy.