Management Assistant

Career at WUR

About Us

• Plenty of variety and challenges
• Pleasant working atmosphere
• Time for personal development
• Proper work-life balance
• Internationally leading
  
  

Your job

Do you get energy from working in a dynamic environment? Are you looking for a job with plenty of room for development? And do you enjoy organizing your work in such a way that it is done before you are asked? Then we are looking for you!

Wageningen University & Research (WUR)/Library and Document Management & Archive (DMA) provides a solid information infrastructure for education and research. The management assistant plays a crucial role in supporting the MT of WUR Library/DMA. You support the management team (5 people) not only in their operational tasks, but also contribute substantively to management information, budget monitoring and the organization of meetings. You work on the basis of general instructions and take a lot of initiative yourself. The atmosphere is open, informal, down‑to‑earth and customer‑focused. You work at the secretariat of WUR Library/DMA in a modern open workspace in the Forum building.

Your Main Tasks And Responsibilities Are

• You manage complex calendars and schedule, prepare and take minutes of MT meetings. You collect and organize data and process it into management information.
• You prepare (parts of) draft reports for the MT, e.g. progress, orders, costs.
• Together with the staff departments, you manage the financial administration of WUR Library/DMA: you handle invoicing and orders in ProQme, monitor budgets and contribute to the budget planning and departmental reports.
• You make written proposals to improve administrative processes and systems and translate new regulations into internal working methods.
• You contribute to the preparation and organization of non‑regular, cross‑departmental meetings e.g. MT days, meetings with DIAS, education or research. You support the program and monitor the progress of action points.
• You articulate substantive topics, facts and conclusions in memos, reports and announcements for the MT and employees.
  
  

Your team

You work together with your fellow management assistant within WUR Library/DMA. In addition, you work closely with the management assistants within Digitalisation, Information & Archiving Services (DIAS), the organisational unit of which WUR Library/DMA is part. You report to the head of WUR Library/DMA.

Your workplace

The position of management assistant is part of WUR Library/DMA. Libraries and archives have evolved into digital knowledge centres. WUR Library/DMA aims to make an important and valued contribution to strengthening the position of WUR through advanced technology and expertise. We do this in close collaboration with our users and the IT organisation. WUR Library/DMA is a small, flexible organisation (80 colleagues) that offers an inspiring and dynamic working environment. The Library/DMA is well embedded within Wageningen University & Research, with short communication lines to Research and Education, as well as to IT and the Executive Board.

Your qualities

You have a positive attitude, are customer‑focused and have a flexible working style. You enjoy contributing to providing the right service and have a hands‑on mentality. You are able to assess situations correctly, adjust your working method accordingly and set the right priorities. Learning new things gives you energy, and above all you are accurate. Furthermore, you value integrity and know how to handle confidential information appropriately.

We ask

• A relevant MBO 4/HBO secretarial qualification or demonstrable work experience.
• Experience in processing data into overviews and reports, and with financial administration or budget monitoring.
• Experience using MS Teams, MS Office Advanced (Word, Outlook, PowerPoint, SharePoint and Excel).
• Digital proficiency; you quickly find your way around programs in our office environment.
• Good oral and written communication skills in Dutch and English.
• Excellent organisational and planning skills; you can switch quickly between different tasks and maintain oversight.
• A good sense of the atmosphere and social aspects within the department and the working environment.
  
  

In our international working environment, communication is increasingly taking place in English. For this position language level B2 is required. If you do not yet have this level, we will of course help you finding the best course at our language centre, Wageningen in’to Language.

You’ll see that this position offers plenty of opportunities for development. Also, if you do not yet have the track record specified in the job advertisement but do have solid work experience, we would still like to invite you to apply.

We offer

Wageningen University & Research offers excellent terms of employment . A few highlights from our Collective Labour Agreement include:

• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• sabbatical leave, study leave, and partially paid parental leave;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed year-end bonus of 8,3%;
• excellent pension scheme.
  
  

In addition to these first-rate employee benefits, you will of course receive a good salary. We offer, depending on your experience, a competitive gross salary of between € 3,121.- and € 4,064.- for a full-time working week of 36 hours, in accordance with the CLA Wageningen Research (scale 7). This role is for 24 hours per week. We initially offer a one-year contract, with the possibility of renewal subject to satisfactory performance and depending on the organisation’s financial situation.

We encourage development and internal mobility within our organisation. Our recruitment and selection policy sets out the conditions that apply specifically to you as a (former) employee. If you have any questions, we are happy to help.

WUR welcomes applications from international candidates. However, for applicants for this specific position from outside the EU/EFTA zone, immigration restrictions may apply based on Dutch and EU immigration laws. Such candidates may be eligible for an “orientation year ” in the Netherlands or a visa as a “knowledge migrant ”.

Coming from abroad

Wageningen University & Research is the university and research centre for life sciences. The themes we deal with are relevant to everyone around the world and Wageningen, therefore, has a large international community and a lot to offer to international employees.

Because we expect you to work and live in the Netherlands our team of advisors on Dutch immigration procedures will help you with the visa application procedures for yourself and, if applicable, for your family. If you come with a partner, we offer a Dual Career group program organized by our Welcome Center . This program helps your partner to get familiar with the Dutch culture, labour market and assists your partner to find a job.

Feeling welcome also has everything to do with being well informed. Wageningen University & Research's International Community page contains practical information about what we can do to support international employees coming to Wageningen. Furthermore, our Welcome Center can assist you with any additional advice and information about for example housing, opening a bank account or schooling. Finally, certain categories of international staff may be eligible for a tax exemption on a part of their salary during the first five years in the Netherlands.

Important information

For more information about the position, please contact Martine Pronk, Head WUR Library/DMA, via phone number: 06-24863133 or via email: martine.pronk@wur.nl.

Questions about the procedure? Get in touch with Conny Scholtens, HR Business Partner via email: conny.scholtens@wur.nl.

Ready to apply?

Click on the application button next to the vacancy on our website. Only applications submitted through our website will be considered.

You can apply up to and including16 November 2026. The first interviews are scheduled for 23 - 27 November 2026. Internal candidates are preferred to apply before 24 October 2026.

Applications are reviewed regularly. Therefore, the position may be filled before the stated closing date.

Welcome, safe, and valued

Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization.

We are

The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.

Read the 5 reasons why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus!

We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.

Locations

Wageningen

Professional field

Staff & Support

Educational level

Vocational level

Apply before

17-11-2026

Salary range

€3132 - €4064

Hours

24 - 24