Operations and Maintenance Coordinator

Requisition Id 17328

Overview:

The Spallation Neutron Source (SNS) is seeking an organized and technically capable Operations and Maintenance Coordinator to support the Instrument Support Group Lead with planning and coordinating assigned beamline operations and maintenance activities. The coordinator helps maintain schedules for repairs, installations, upgrades, and outage work; tracks readiness, resources, and schedule changes; and communicates with instrument staff and support organizations. The position applies established work control practices and uses judgment to resolve routine coordination issues, while elevating significant risks and decisions to the Group Lead. This work supports safe, reliable beamline operations and SNS goals for availability, predictability, and shorter maintenance outages.

This position resides in the Instrument Support Group in the SNS Beamline Operations Section, Neutron Scattering Division, Neutron Sciences Directorate at Oak Ridge National Laboratory (ORNL).

Major Duties/Responsibilities:

• Develop and maintain assigned beamline maintenance, installation, and outage schedules using established work control processes.
• Gather activity, duration, and resource information from Instrument Support, Engineering, scientific staff, Controls, and other support organizations.
• Coordinate dates and priorities with relevant staff and elevate schedule conflicts and significant risks to the Instrument Support Group Lead.
• Provide technical and administrative support for assigned beamline activities, tracking readiness items, costs, and action items.
• Prepare weekly, monthly, and outage work highlights summarizing completed work, schedule status, and risks.
• Support management assessments and outage reviews by organizing schedules, photographs, and status information.
• Monitor the progress of beamline projects and activities, and communicate schedules and the impacts of schedule changes to relevant staff and stakeholders.
• Maintain assigned obsolescence and asset management records and databases.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

• A BS/BA in degree in project management, engineering, the sciences, or a related field with at least 2 years of relevant experience
• Experience supporting project planning, scheduling, or coordination in a technical, scientific, or industrial environment
• Experience working with spreadsheets or other data tools and interpreting schedules and technical documentation

Preferred Qualifications:

• Experience with asset management, maintenance planning, or schedule planning tools
• Knowledge of ORNL/SNS operations, maintenance planning, or work control processes
• Ability to organize multiple activities, adapt to changing priorities, and coordinate work across technical groups
• Clear written and verbal communication skills, attention to detail, and the ability to work collaboratively with technical and administrative staff

Special Requirements:

• Work involves some physical requirements and working conditions. As such, a pre-hire physical will be required after offer.
• Visa sponsorship is not available for this position.
• This position requires the ability to obtain and maintain an HSPD-12 PIV badge.

For employment at Oak Ridge National Laboratory (ORNL), a Real ID compliant form of identification will be required. Additionally, ORNL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as mandated by Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which requires a favorable post-employment background investigation.

To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

About ORNL:

We offer competitive pay and benefits programs to attract and retain hardworking people! The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, and Employee Discounts. Relocation Assistance is available for certain positions.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.