Personal Assistant to the Project Director ( Relocate to Zanzibar)

An established infrastructure and project-based organisation is seeking an experienced, highly organised and proactive Personal Assistant to support its Project Director, based in Zanzibar, Tanzania.

This is an excellent opportunity for an experienced Personal Assistant or Executive Assistant looking to take on an international role in an exciting overseas location.

The successful candidate will provide comprehensive administrative and executive support, ensuring the smooth running of the Project Director's day-to-day activities. The role will suit someone who is resourceful, discreet, adaptable and confident managing competing priorities in a busy project environment.

Key Responsibilities

• Manage the Project Director's diary, appointments and meeting schedules.
• Coordinate meetings, prepare agendas and documentation, take minutes and follow up on action points.
• Manage correspondence, draft professional emails and maintain effective communication with internal and external stakeholders.
• Arrange domestic and international travel, including flights, accommodation, transport and itineraries.
• Prepare, format and maintain reports, presentations, letters and other business documents.
• Maintain accurate electronic and physical filing systems.
• Liaise with project teams, suppliers, consultants and visitors on behalf of the Project Director.
• Monitor deadlines, approvals and outstanding tasks, ensuring timely follow-up.
• Assist with expense claims, receipts and general administrative records.
• Handle confidential business and personal information with the highest level of discretion.
• Provide general executive and personal administrative support as required.

Candidate Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Executive Secretary or in a similar senior administrative support position.
• Experience supporting a senior executive, Director or senior management team.
• Excellent written and spoken English.
• Strong organisational, planning and time-management skills.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently with minimal supervision.
• High levels of professionalism, discretion and attention to detail.
• A proactive and dependable approach with strong follow-through.
• Willingness and ability to relocate to Zanzibar, Tanzania.

Experience within construction, engineering, infrastructure or a project-based organisation would be advantageous.

Package & Relocation

The successful candidate will be offered an international employment package, with details to be discussed during the recruitment process.

• Salary commensurate with experience.
• Accommodation.
• Relocation assistance.
• Visa and work permit arrangements.
• Additional benefits to be confirmed.

If you are an experienced Personal Assistant or Executive Assistant looking for an exciting international opportunity in Zanzibar, we would love to hear from you.