Travel and Training Coordinator

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Travel and Training Coordinator to join our Topside Division.

Location

• Portsmouth, United Kingdom - preferred location, with flexibility to consider other OEG Topside locations (Chester, Hunmanby, Lowestoft or Grimsby).

Core Purpose

• Support the effective delivery of travel, logistics and training arrangements for employees and contractors, helping to maintain operational readiness across company and project activities.
• Manage bookings, records and compliance requirements, deliver a responsive service to personnel and stakeholders, support cost-effective operations, and identify and escalate operational or service-related risks as required.

Key Responsibilities and Accountabilities

Travel and Logistics Operations:

• Coordinate company and project travel requirements for onshore and offshore personnel.
• Book flights, accommodation, hire cars, taxis, trains, ferries and other required transport.
• Provide clear itineraries and booking updates, supporting personnel with travel queries, changes and disruption.
• Support visa and work permit requirements where required.

Training Coordination and Compliance:

• Coordinate mandatory, refresher and additional training for employees and contractors.
• Liaise with training providers regarding availability, course requirements, registrations and completion information.
• Monitor training requirements, expiry dates and compliance using training matrices and company systems.
• Arrange renewals, issue reminders, and follow up on outstanding training and e-learning requirements.

Personnel Records and Documentation:

• Maintain training certificates, supporting evidence and associated personnel compliance records.
• Track requirements including contractor insurance, medicals and Chester Step appointments where applicable.
• Maintain accurate information to support project and business compliance reporting.

Operational Support and Administration:

• Act as the primary point of contact for travel and training enquiries, providing clear, timely and professional support by telephone and email.
• Liaise with travel agents, training providers, project managers and other stakeholders to coordinate requirements, availability and costs.
• Check project rotas before booking training and coordinate any associated travel and accommodation.
• Ensure arrangements meet company and project requirements while supporting cost-effective delivery.
• Maintain accurate travel, training, booking and compliance records in line with company processes.
• Keep up to date with relevant processes, procedures and regulatory requirements.
• Support wider administration as required and escalate workload, service or operational risks promptly.

Skills and Experience

Essential:

• Previous experience in administration, travel, training, logistics or personnel coordination within a busy operational environment.
• Experience coordinating bookings, records, renewals or compliance requirements.
• Good IT skills, including Microsoft Word and Excel, with the ability to maintain accurate systems and records.
• Strong communication, planning and organisational skills with good attention to detail.
• Confident and professional when dealing with internal and external stakeholders.

Desirable:

• Experience supporting offshore, project-based or time-critical travel and training requirements.
• Familiarity with finance systems for purchase orders and card expenditure.
• Experience using e-learning, training provider or personnel compliance systems.

Qualifications

Essential:

• GCSE Maths and English (Grade C/Level 2 or above), or equivalent.
• Full UK driving licence.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.