Account Payable Clerk

Purpose of the Role:

To process Creditor and Once off invoices, in an accurate, timely and efficient manner to service providers(Internal & External) as per agreed timeframes, in the accounting systems, with the correct account line allocations in line with the correct approval authority to the general ledger, meeting SARS requirements of a valid tax invoice.

To manage your own portfolio allocated: with relationship building and engagement with your stakeholder that spans from purchase requisitioner all the way to Exco members.

Key Performance Areas:

Invoice Capturing Once-Off payments and Creditor Payments:

• To accurately capture/ match invoices daily in the accounting systems in order to effect payment timely and accurately to once off suppliers within the agreed timeframes.
• Ensure invoice meets SARS requirements of a valid tax invoice.
• To ensure vendor process is adhered to
• To ensure accounts payables procedure, processes and guidelines are adhered to.
• To ensure invoices are correctly authorized as per the authority matrix and allocated to the correct general ledger account lines and cost centre
• To ensure payment batch is submitted for checking and paid timely per agreed timelines
• Ensure remittances are submitted daily for all payments processed
• Accurate filing of invoices electronically
• Apply the relevant controls required in accounts payable
• To ensure Creditor payments are processed and submitted for payment timely.
• Credit terms are met, queries resolved timely to avoid interest and penalties.
• Check, match and capture invoices against statements
• Understand age analysis of accounts and under general structures
• Action queries and reallocations from internal customers timely in the correct reporting period, achieving timeous and accurate month-end and year-end process.
• Provide back-up to the team when required
• Assist with any task that may arise from time to time in the finance department
• Provide management information when required.
• Timeous and accurate achievement of month-end process
• To ensure emails are read and responded to timely and within the agreed turnaround times

Month end reporting:

• Ability to prepare creditors recons for creditor accounts and to follow up on variance post preparation.

Stakeholder Engagement:

• Be able to write professional emails or conduct professional calls with stakeholders on matters to resolve query
• Timeous responses to queries and ability to query resolve for customers
• Ability to be accountable and responsible for own portfolio allocated
• Able to work cross-functionally on another person’s portfolio in their absence
• Ability to engage with Exco on staff claims queries or queries relating to DOA unapproved on Oracle.

Oracle Use:

• Ability to navigate in Oracle to find documents to answer queries or investigate queries that could arise from senior management.

Requirements:

• Bachelor’s degree/ Honours Degree in Accounting, Bookkeeping
• Matric with minimum Maths and Accounting.
• 3-5 years’ experience
• Function Creditors Experience in accounts payable environment.

Business understanding:

• Adaptability and Flexibility
• Decision Making and Judgment
• Market and Regulatory Environment
• Process Management
• Project Management & Execution.

Leadership Competencies:

• Ability to work under pressure, multitask and prioritise
• Ability to make decisions

People Skills:

• Strong communication skills both verbal and written.
• Ability to work under pressure, multitask and prioritise.
• Conflict Resolution
• Team collaboration

Functional Competencies:

• Strong understanding of a valid tax invoice, vat requirements, bank requirements, and procurement processes as well as authority approval requirements.
• Knowledge of agreements, contracts, and credit terms.
• Ability to work under pressure, multitask and prioritise.
• Ability to present excellent and courteous customer service.
• Ability to maintain effective working relationship with other members of the department and business.
• Ability to meet deadlines.
• Problem solving skills.
• Excellent professional work standard.

Core Competencies:

• Able to work with highly confidential and/or sensitive materials/information.
• Reliable, committed, dedicated and hard working
• Trustworthy, efficient, high integrity, good interpersonal skills
• Team player with initiative.
• Excellent attention to detail
• Confident

Why Join Alexforbes?

At Alexforbes, we don’t just offer jobs - we build careers. Here’s what makes us stand out:

Growth & Development:

• Bursary and Leadership Development Programs to help you grow professionally.
• E-Learning Forums and continuous learning opportunities.
• Financial Planning Support tailored for staff.

Rewarding Performance:

• Total Rewards Package: Competitive short- and long-term incentives.
• Power Of One: Monetary recognition for outstanding performance.
• Lead Incentives & Referral Bonuses for helping us grow our talent pool.

Comprehensive Benefits:

• Retirement Fund Contributions starting at 15% of CTC.
• Group Risk Cover: Funeral, Dread Disease, and Life Insurance.
• Medical & Gap Cover: 100% of CTC with Discovery/Bonitas (Mandatory unless you are a dependent).

Work-Life Balance:

• Flexible Ways of Work: Hybrid work model to suit your lifestyle.
• Connectivity Benefit: Wi-Fi allowance.
• Employee Wellness & Assistance Programs to support your wellbeing.
• My Savings Account to help you plan for the future.

Join a company that values its people, invests in their growth, and rewards excellence. Be part of a team that’s shaping the future of financial services.