Administrative Assistant / Office Support Coordinator

🌟 We're Hiring: Administrative Assistant / Office Support Coordinator

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Part-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Fully Remote

About Us

We are a globally focused organization committed to supporting efficient business operations through professional administration, organized workflows, and reliable workplace support. Our teams combine administrative coordination, digital collaboration, document management, and operational assistance to help departments work effectively. We value professionalism, integrity, accountability, teamwork, attention to detail, and continuous improvement.

The Role

We are seeking an organized and proactive Administrative Assistant / Office Support Coordinator to provide day-to-day administrative and operational support across multiple business functions. The successful candidate will help coordinate schedules, maintain records, prepare documentation, manage routine requests, and ensure that administrative tasks are completed accurately and on time.

Key Responsibilities

• Provide general administrative support to managers, departments, and daily business operations.
• Coordinate calendars, appointments, meetings, schedules, and follow-up activities.
• Prepare, format, and maintain documents, presentations, spreadsheets, reports, and correspondence.
• Maintain organized digital filing systems, databases, trackers, and administrative records.
• Monitor incoming emails, routine inquiries, requests, and internal communications.
• Coordinate meeting arrangements, agendas, minutes, action items, and deadline reminders.
• Assist with onboarding documentation, employee records, office administration, and internal procedures.
• Support finance, HR, procurement, and operations teams with routine administrative requirements.
• Track purchase requests, invoices, expenses, supplier information, and approval workflows where required.
• Ensure documents are complete, accurately recorded, appropriately stored, and easy to retrieve.
• Coordinate virtual meetings, business travel arrangements, and internal events when needed.
• Follow up with colleagues, vendors, and stakeholders to ensure timely completion of assigned tasks.
• Handle confidential business information and administrative records with discretion.
• Prepare routine activity summaries and assist with data entry, reporting, and information updates.
• Identify opportunities to improve administrative workflows, documentation standards, and team coordination.

Requirements

• 3+ years of professional experience in administration, office coordination, executive assistance, or operations support.
• Bachelor’s degree or equivalent qualification in Business Administration, Office Management, or a related field is preferred.
• Strong organizational skills and excellent attention to detail.
• Proficiency in Microsoft Office, Google Workspace, spreadsheets, email, and digital collaboration tools.
• Ability to manage calendars, documentation, records, and multiple priorities efficiently.
• Strong written and verbal communication skills with a professional approach to stakeholder interactions.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Good time management, problem-solving, and follow-up skills.
• Ability to work independently and collaborate with distributed teams in a remote environment.
• Professional certifications are not required unless specifically requested.
• Strong English communication skills.

What We Offer

• Fully remote, part-time work with flexible collaboration across international teams.
• Opportunity to contribute to business administration, operational coordination, and process improvement.
• Exposure to HR, finance, procurement, and general business support functions.
• Collaboration with international colleagues and multidisciplinary teams.
• Access to modern office productivity, document management, and collaboration tools.
• Competitive compensation aligned with experience and responsibilities.
• Opportunities for professional growth, administrative skill development, and long-term career progression.