Administrative Secretary

Company Description Insight Genesis – IGAi is an AI-driven platform that predicts human behavior to generate personalized, actionable insights across finance, career, education, and health. By connecting data, behavior, and predictive AI, the company addresses fragmented access to tailored guidance, particularly in emerging and unbanked markets. Insight Genesis unifies four key verticals—financial recommendations, HR and talent insights, educational guidance, and health and wellness support—within a single intelligent ecosystem. This approach helps individuals make informed decisions in their life paths while improving the relevance and accuracy of the data collected. Team members contribute to a mission-focused environment that leverages advanced technology to create real-world impact.

Role Description The Administrative Secretary at Insight Genesis – IGAi is a full-time, remote role responsible for providing comprehensive administrative and clerical support to ensure smooth daily operations. Typical tasks include managing calendars and scheduling meetings, coordinating virtual events, preparing and formatting documents, and maintaining digital files and records. The role involves handling email and message correspondence, routing inquiries to the appropriate team members, and supporting customer-facing communication when needed. The Administrative Secretary will also assist with basic data entry, tracking action items, organizing reports, and collaborating with various teams to keep administrative workflows efficient and well-documented.

Qualifications

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• Candidates should possess strong clerical skills, including accurate data entry, document preparation, and digital record management.
• Candidates should possess administrative assistance capabilities such as calendar management, meeting coordination, and task follow-up.
• Candidates should possess clear and professional communication skills for email, messaging, and internal and external correspondence.
• Candidates should possess effective scheduling and time-management skills to prioritize tasks and support multiple stakeholders.
• Candidates should possess customer service skills to respond to inquiries courteously, resolve basic issues, and escalate when appropriate.
• Additional beneficial qualifications include proficiency with office productivity tools (e.g., Google Workspace or Microsoft 365), experience in remote or distributed teams, and familiarity with technology or AI-focused environments.
• A high school diploma or equivalent is required; post-secondary education in business administration or a related field is an advantage.
• Strong organizational skills, attention to detail, discretion with confidential information, and the ability to work independently in a remote setting are essential.