Assistant Secretary

Company Description ARABIC ENGINEERING OFFICE (AEO) has been a leading provider of healthcare solutions since 1977, serving the medical sector across the MENA region. The company represents a portfolio of reputable international manufacturers and delivers integrated medical services to hospitals and specialized clinics. AEO Egypt focuses on cutting-edge healthcare technologies, supported by leading European manufacturers, to meet diverse customer needs. The organization is recognized as one of the first specialized companies in the region to offer comprehensive, integrated medical solutions. AEO maintains a strong commitment to innovation, quality, and long-term partnerships.
Role Description The Assistant Secretary role is a full-time, hybrid position based in Qesm El Maadi, with some flexibility for work from home. The role involves managing daily administrative tasks such as scheduling appointments, organizing meetings, maintaining records, and handling correspondence in a professional and timely manner. The Assistant Secretary will assist in preparing documents, reports, and presentations, and will support internal and external communication with clients, partners, and colleagues. The role also includes coordinating office logistics, updating databases, and ensuring that filing and documentation systems are accurate and up to date. Collaboration with other team members to support smooth office operations and adherence to company procedures is an important part of the day-to-day work.
Qualifications

• Strong administrative and organizational skills, including scheduling, filing, and document management.
• Proficiency in office software (e.g., word processing, spreadsheets, email, and presentation tools) and basic data entry skills.
• Effective written and verbal communication skills, with the ability to handle professional correspondence in English and, preferably, Arabic.
• Attention to detail, accuracy in documentation, and the ability to manage multiple tasks and deadlines.
• Customer service mindset, with a professional and courteous approach to colleagues, clients, and partners.
• Ability to work both independently and as part of a team in a hybrid work environment.
• Prior experience in an administrative or secretarial role, preferably in healthcare or a related sector, is an advantage.
• Relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.