Bid Manager

Inmind is an experienced, motivated and passionate group of software engineers who have only one goal - to create IT products and solutions that users will enjoy, at the same time solving their business problems. We operate as a mid-size firm, which gives us greater flexibility over larger competitors and helps us stay ahead of the constant changes in the digital world.

We are looking for a

Bid Manager

Belgrade

Due to the expansion of business operations, Inmind is looking for an eligible candidate for the position of Bid Manager.

As a Bid Manager, you will be fully responsible for the company’s bidding process for IT projects across domestic, regional and international markets, from identifying relevant opportunities to submitting complete and compliant proposals. Working with management, you will contribute to bid/no-bid decisions and help shape commercially viable offers. You will also serve as the company’s reference point for procurement regulations, ensuring that submissions are legally sound and protect the company’s interests.

Key Responsibilities:

• Monitor public procurements, international tenders and calls for proposals, assess each opportunity in terms of strategic fit, estimated value, competition, resources and risk, and prepare bid/no-bid recommendations for management
• Analyze tender documentation and identify all eligibility, qualification, technical and financial requirements
• Plan the bid timeline and coordinate inputs from technical, financial and management colleagues to meet deadlines
• Prepare, compile and submit proposal documentation, including electronic submission through the Public Procurement Portal and donor e-procurement platforms
• Work with management and finance on pricing strategy, cost assumptions and the financial part of offers, considering evaluation criteria, budget limits and expected margins
• Ensure strict application of the Serbian Law on Public Procurement and EU, World Bank and EBRD procurement rules, and keep management informed on relevant legislative changes
• Review tender and contract conditions, flag legal and commercial risks, prepare consortium agreements, declarations and other required documents, and coordinate bid securities and performance guarantees
• Communicate with Contracting Authorities, clients and partners, prepare clarification requests, and attend pre-tender meetings and clarification sessions
• Monitor awarded contracts, track due dates and the fulfillment of contractual obligations

Additional Responsibilities:

• Identify and approach potential consortium partners and subcontractors when needed to meet tender requirements
• Analyze tender outcomes, evaluation reports and competitor offers to improve future bids
• Maintain an overview of the tender pipeline and report regularly on submitted bids, results and win rate
• Maintain an up-to-date library of company references, CVs and standard bid documents

Expected Skills and Experience:

• 7+ years of experience in bid management, preferably for IT and software projects
• Excellent knowledge of the Serbian Law on Public Procurement and EU, World Bank and EBRD procurement procedures
• Practical experience on the Public Procurement Portal and internationally funded projects
• Understanding of contract conditions, guarantees and consortium arrangements in public procurement
• Ability to work independently, take full ownership of the process and coordinate colleagues across departments
• Ability to work under pressure and manage multiple tenders with tight deadlines simultaneously
• Structured and organized work ethic, with strong attention to detail
• Advanced proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
• Excellent command of Serbian and English, written and spoken, at a business and proposal writing level

Our offer:

• Opportunity to work with an excellent and experienced team of professionals
• Direct collaboration with the top management and a short decision-making chain
• Real room for advancement, as this is a key role in a growing company
• Flexible hybrid work model, Belgrade based
• A company actively integrating AI into all business processes, providing a forward-thinking environment
• Opportunity to implement new ideas, methodologies and best practices
• Further professional development and growth
• Friendly working environment and atmosphere

Note: Only the eligible short-listed candidates based on the above requirements will be contacted for a job interview.