Board Administration Specialist

Role Description The Board Administration Specialist is a part-time hybrid role based in Dubai, United Arab Emirates, with a mix of on-site work and some work from home. In this role, the specialist coordinates board and committee meetings, including scheduling, preparing agendas, compiling and distributing meeting materials, and ensuring accurate minutes and records. The position involves maintaining corporate and governance documentation, tracking action items, and supporting compliance with internal policies and regulatory requirements. Day-to-day responsibilities also include managing correspondence with board members, organizing travel and logistical arrangements when required, and supporting the preparation of reports and presentations for leadership. The specialist collaborates with administrative, legal, and HR teams to ensure smooth board operations and efficient communication between the board and management.

Qualifications

• Strong administrative and organizational skills, including meeting coordination, calendar management, and document control.
• Experience with governance support, such as board or committee administration, minute-taking, and maintaining corporate records.
• Proficiency in office productivity tools (e.g., word processing, spreadsheets, presentation software) and digital collaboration platforms.
• Excellent written and verbal communication skills, with the ability to prepare clear reports, agendas, and professional correspondence.
• Attention to detail, discretion in handling confidential information, and a high level of professionalism.
• Ability to work independently, manage multiple priorities, and operate effectively in a hybrid work environment.
• Prior experience in administrative, legal, or corporate governance roles is preferred.
• Relevant diploma or bachelor’s degree in Business Administration, Management, Law, or a related field is an advantage.
• Familiarity with UAE business practices or regional corporate governance standards is beneficial.