Bookkeeper & Family Business Operations Coordinator (Remote)

Bookkeeper & Family Business Operations Coordinator (Remote) About Us We are a U.S.-based family operating several businesses across real estate development, construction, property management, Airbnb hospitality, and real estate sales. We are looking for a long-term team member who will become an integral part of our family office, helping keep our businesses financially organized and operating efficiently. This is not a traditional virtual assistant position. We are looking for someone who is highly organized, detail-oriented, trustworthy, proactive, and experienced with bookkeeping and business operations. Our goal is to build a long-term relationship with someone who enjoys creating systems, solving problems, and helping businesses stay organized. Primary Responsibilities Bookkeeping (Primary Responsibility) Manage bookkeeping for multiple U.S. businesses using QuickBooks Online, including: Multiple company files Bank and credit card reconciliations Transaction categorization Accounts payable Accounts receivable Vendor management Receipt collection and organization Monthly financial reports Budget vs. actual reporting Cash flow tracking Preparing records for CPA Maintaining organized financial documentation Following up on missing information Keeping books current and accurate Airbnb & Property Management Assist with: Guest messaging Cleaner scheduling Maintenance coordination Expense tracking Reservation tracking Supply inventory Monthly property reports Vendor coordination Executive & Administrative Support Provide administrative support including: Calendar management Email organization Travel research and planning Internet research Document preparation Google Drive organization Creating SOPs (Standard Operating Procedures) Data entry Vendor research Scheduling General business support Qualifications Required Minimum 3 years of QuickBooks Online experience Experience managing bookkeeping for multiple companies Excellent written and spoken English Strong Microsoft Excel and Google Sheets skills Highly organized Extremely detail-oriented Strong problem-solving skills Ability to work independently Excellent time management High level of integrity and confidentiality Reliable high-speed internet Quiet home office Preferred QuickBooks Online ProAdvisor Certification Experience supporting U.S. businesses Real estate bookkeeping experience Construction bookkeeping experience Airbnb/property management experience Experience with Google Workspace Experience creating SOPs and business processes Personality We’re Looking For The ideal candidate: Loves organization Notices details others miss Takes initiative without being asked Enjoys improving systems Communicates clearly Is dependable Wants a long-term position Is comfortable managing multiple priorities Takes ownership of their work This is a 100% Remote Job Up to $10/hr