C&B Executive

About the Company & Role

American Polytechnic College (APC), part of EQuest Education Group, provides high-quality, career-focused higher education in Vietnam. We are looking for an experienced C&B Executive in Ho Chi Minh City to manage core payroll operations, employee data systems, and statutory compliance across our growing institution.

Position Objectives

• Single-handedly manage C&B, labor contract administration, and statutory reporting across multiple legal entities.
• Be a part of the ongoing HR Project and system optimizations.

What We Offer

• Negotiable salary based on technical assessment.
• Hybrid work arrangement: 1 remote day per week.
• Internal promotion path across the EQuest Education Group network.
• Tuition fee discount policy for employees and immediate family.

Core Responsibilities

1. Multi-Entity Compensation & Benefits (C&B)

• Calculate monthly payroll for staff and faculty across assigned entities using timekeeping data and leave tracking records.
• Submit monthly statutory Social Insurance declarations, including new registrations, terminations, sick leave, and maternity claims.
• Prepare annual Personal Income Tax (PIT) finalization filings and process employee welfare payouts per company policy.

2. Labor Contract Administration

• Track contract expiration timelines and draft Probationary Contracts, Labor Contracts, and Addendums for all entities.
• Process labor contract renewals, extensions, and official employment termination paperwork according to the Labor Code.

3. HR Development & System Optimization

• Assist in the execution of the department’s HR Development Project, testing and implementing new Odoo ERP modules and HR workflows.
• Review existing operational workflows to propose process improvements, standardized policy templates, and data tracking frameworks.

4. Recruitment Support

• Post approved job openings, filter incoming applicant CVs, schedule interviews, and log candidate status.
• Prepare onboarding assets, conduct initial HR orientation sessions, and distribute internal company regulations to new hires.

5. HR Data & Compliance Reporting

• Enter, update, and audit employee records on the Odoo ERP database and archive physical files for multiple business units.
• Draft and submit statutory manpower reports required by government labor authorities.
• Compile monthly headcount, payroll, and turnover reports for the Board of Management.

Requirements

• Bachelor’s degree in Human Resource Management, Law, Economics, or related fields.
• Minimum 4 years of experience as an HR Generalist or C&B Specialist handling multi-entity payroll/HR operations (education sector experience preferred).
• Advanced MS Excel proficiency
• Familiar with HRM system like Odoo
• Knowledge of the Labor Code, Social Insurance Law, and Personal Income Tax regulations.
• Data accuracy, information confidentiality, and intergity