Document Management Specialist

Role Description The Document Management Specialist is a part-time role based in Dubai, United Arab Emirates, with a hybrid work arrangement that allows some work from home. This role is responsible for organizing, maintaining, and updating company documentation and records in both digital and physical formats. Day-to-day tasks include classifying and indexing documents, ensuring version control, managing access rights, and supporting compliance with internal policies and external regulations. The specialist will regularly review documentation for completeness and accuracy, coordinate with teams to obtain missing information, and support audits or reporting requirements. The role also involves responding to requests for records, improving document workflows, and communicating clearly with colleagues to promote consistent documentation standards.

Qualifications

• Strong documentation and document management skills, including organizing, storing, and tracking documents in structured systems.
• Experience in records management, with the ability to maintain accurate, secure, and compliant records over their full lifecycle.
• Well-developed analytical skills to review, verify, and interpret information, and to identify gaps or inconsistencies in documentation.
• Clear and professional communication skills to collaborate with cross-functional teams and explain document procedures and policies.
• Proficiency with document management software and common office tools (e.g., cloud storage platforms, shared drives, and productivity suites).
• Strong attention to detail, organizational skills, and the ability to manage multiple documentation tasks concurrently.
• Ability to work independently in a hybrid environment, demonstrating reliability, discretion, and respect for confidentiality.
• Previous experience in administrative, documentation, or compliance roles; experience in technology or startup environments is an advantage.