Executive Assistant

About this Position This position is a Executive Assistant with General Affairs responsibilities, supporting senior leadership while overseeing office administration and workplace operations What you´ll do Calendar & Schedule Management Manage and coordinate executive calendars, appointments, and meetings. Arrange internal and external meetings, including preparation of meeting agendas and materials. Coordinate business travel arrangements, including flights, accommodation, transportation, visas, and travel itineraries. Monitor deadlines and follow up on action items. Communication Management Screen and prioritize emails, correspondence, and phone calls. Prepare business correspondence, presentations, reports, and meeting minutes. Act as a liaison between executives and internal/external stakeholders. Maintain confidentiality of sensitive business information. Prepare internal announcements for Country President Support Corporate Communications for Indonesia Meeting & Event Coordination Organize leadership meetings, town halls, and management reviews. Prepare presentation materials and meeting documentation. Track and monitor follow-up actions from leadership meetings. Administrative Support Manage filing systems and executive records. Support document preparation, approvals, and signatures. Assist with expense claims and budget tracking for executives. General Affairs Duties Office Administration Manage daily office operations and administrative activities. Ensure office facilities are maintained and operating effectively. Coordinate office supplies, stationery, pantry, and workplace services. Monitor office cleanliness, security, and maintenance standards. Facilities Management Coordinate building maintenance and repair activities. Manage relationships with landlords, building management, and facility service providers. Ensure compliance with health, safety, and security requirements. Support office relocation, renovation, and workspace optimization projects. Vendor & Contract Management Manage contracts and relationships with office vendors and service providers. Obtain quotations, negotiate costs, and monitor vendor performance. Process purchase requests, purchase orders, and invoices. Ensure timely renewal of service agreements and licenses. Employee Services Support onboarding activities for new employees. Coordinate company vehicles, parking arrangements, and visitor management. Manage employee welfare programs and office services. Assist employees with general administrative inquiries. Corporate Events Organize company events, employee engagement activities, training sessions, and celebrations. Coordinate logistics for meetings, workshops, and conferences. Support CSR and community-related activities. What makes you a good fit Bachelor’s degree in Business Administration, Management, Secretarial Studies, Communications, Human Resources, or a related field. Minimum 3–5 years of experience in Executive Assistant, Office Administration, or General Affairs roles, with experience supporting senior executives preferred. Experience in multinational companies and working with diverse stakeholders is an advantage. Strong proficiency in Microsoft Office, calendar and travel management, vendor and contract administration, budget monitoring, and reporting. Excellent organizational, communication, multitasking, problem-solving, and interpersonal skills, with a high level of professionalism, attention to detail, and confidentiality. Some perks of joining Henkel Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year Diverse national and international growth opportunities Global wellbeing standards with health and preventive care programs Gender-neutral parental leave for a minimum of 8 weeks Employee Share Plan with voluntary investment and Henkel matching shares Outpatient medical coverage for employees and eligible dependents Life, Hospital, Personal Accident Insurance Coverage DPLK (Financial Institution Pension Fund) Annual Physical Examination At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.