Executive Assistant

Several of the family businesses we advise are based in Germany, and their owners meet at hours that suit Europe rather than North Carolina. We're looking for an Executive Assistant in Germany to organise that side of our work. The job is full-time and remote from anywhere in Germany, with the team in Charlotte six hours behind.

Responsibilities you would hold

• Plan family council, board and owner meetings with the people who attend them
• Prepare and send meeting papers, and make sure everyone has the current version
• Take minutes and keep track of decisions and open questions
• Manage the advisers' calendars and travel within Europe
• Keep contact lists and the document archive in order

What you should already have

• Completed commercial training, for example as a Kauffrau or Kaufmann für Büromanagement, or a degree
• Experience as an assistant, office manager or team assistant, internships included
• Microsoft 365: Outlook, Word, PowerPoint and Excel
• Minutes or meeting documents you've prepared before

Would help

• Experience in a family business, law firm or advisory firm
• Board or supervisory board meetings
• Setting up Teams or Zoom meetings

Holiday, pension and the rest

• 30 days' paid leave
• Company pension with an employer top-up
• A personal training budget
• Laptop and a budget for home office furniture
• Flexible start and finish times

Third Acre in two sentences
Third Acre Advisory, in Charlotte, North Carolina, works with family enterprises preparing a change in ownership or leadership. We help owners, boards and successors settle who decides what, what information they need and when each responsibility passes.