Executive Assistant

ABOUT THE ROLE

You will manage the Founder's calendar, sit in meetings she takes and document what was decided, chase her and chase on her behalf until things are closed out, run research and build the proposals, decks and data she needs to make decisions, handle travel and personal admin, and run day-to-day operations for Zaya Label.

This is not passive admin support. You are the filter, the gatekeeper and the follow-through.

WHAT YOU'LL OWN

1. Own the diary across all four commitments; schedule everything, protect blocked time, spot conflicts before they happen
2. Keep the list of every commitment across the business; hers and the team's
3. Chase her. Daily if needed. This is the core of the job and will never be taken as overstepping
4. Chase the team on client deliverables before they're due, not after
5. You are in every meeting she's in. Take notes, capture decisions, circulate actions within 24 hours
6. Proactive status updates to clients on cadence, without being asked
7. Schedule all client calls, kickoffs and reviews; send documents, proposals, contracts and invoices
8. Own the client journey end to end: prospect → lead → client → off boarding. Every client through every stage, in order.
9. Build and maintain our operating documents: on boarding and off boarding checklists, email templates, contract templates, client questionnaire, proposal and brief templates
10. Own the document index; everything findable, nothing living in personal accounts.
11. Extensive research and gathering data where necessary.
12. Build and format proposals, decks and documents; you'll draft sections, not just tidy them
13. Run day-to-day operations for Zaya Label; orders, fulfillment, vendor and production coordination, stock and records

WHO YOU ARE:

1. You live in or near Apapa. Our office is in Apapa GRA and this role is hybrid with regular in-person days.
2. 2+ years as an Executive Assistant, Operations Manager, Project Manager, or in a senior admin or chief-of-staff-style role
3. Genuinely comfortable chasing people; including a founder. Repeatedly. Without apologizing for it
4. Strong researcher and clear writer; you can build a proposal and present data, not just format them
5. You build processes rather than follow them. A process in your head isn't a process.
6. Confident with clients; professional in writing, reliable on follow-up
7. Highly organized. You work from a system, not from memory
8. Confident with calendars, email, documents, spreadsheets and task tools; you learn new systems fast
9. Absolutely discreet. You will see confidential business, financial and personal information

This isn't for you if

• You wait to be given tasks
• You find it uncomfortable to push back on a senior person
• You go quiet when something goes wrong

COMPENSATION

₦150,000 base pay

Health insurance

HOW TO APPLY

Send your CV and your location to hiring@risemediaafrica.com with the subject line Executive Assistant & Your Name