Executive Assistant

Contract 12-14 months

£240 a day PAYE

Hybrid working - London

Duties

Seeking a Senior Executive Assistant Business Partner to provide maternity cover and support our UK Marketing Director plus 1-2 additional execs, based in our London office. The ideal candidate will possess extreme attention to detail as well as the ability to multitask, juggle changing priorities and work independently.

The role’s key tasks are:

• Diary management: maintain executives’ appointment schedule by planning and scheduling meetings, conferences and videoconferences
• Prepare/drive executive meeting agendas and take actions during meetings, where required
• Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas
• Assist with on-site London office events and key company-wide events where needed
• Submit expenses on a monthly basis
• Maintain a strong working relationship with UK & global EABPs
• Prepare and/or handle confidential material appropriately whether verbal or written

Other Responsibilities involve:

• Assist senior leaders and others in the department on an ad hoc basis
• Compliant with all policies, procedures, legal and regulatory requirements

Skills

• Strong experience in a similar role supporting a senior leader within an international, fast paced and dynamic environment
• Experience working in the technology sector
• Evidence of cross regional collaboration and stakeholder relationships
• A naturally collaborative team player that is proactive and solution minded
• Excellent communication skills, both written and verbal
• Positive, enthusiastic, adaptable and empowered mind set with a “can do attitude”
• Calm under pressure with strong executive presence
• Excellent planning and organisational capabilities with a keen eye for detail
• Ability to work autonomously, take initiative and follow through
• Confidently able to liaise with external and internal stakeholders at all levels while representing the organisation
• Confident using AI tools and keen to experiment with them to automate day-to-day tasks and improve efficiency