Executive Assistant and Business Development Representative

Company: XSITE Capital Investment LLC Employment

Type: Full Time, Remote

Schedule: Monday through Friday, U.S. Eastern Time, with periodic weekend monitoring

Reports To: Chief Growth Officer

About the Role

XSITE Capital is a fast growing multifamily real estate private equity firm. We are looking for a highly organized, proactive, sales minded Executive Assistant and Business Development Representative to work directly with our Chief Growth Officer. This is not a traditional admin role. You will manage executive level responsibilities while also generating conversations, following up with prospects, and booking meetings. If you wait to be told what to do, this is not the role for you.

What You Will Do

• Executive Support: Manage the Chief Growth Officer’s calendar and inbox, schedule and confirm meetings, prevent conflicts, prepare the executive for upcoming calls, and assist with travel and logistics.
• LinkedIn Prospecting and Business Development: Identify and reach out to relevant prospects daily, send personalized messages and follow ups, and move qualified prospects toward a scheduled conversation.
• Appointment Setting: Coordinate schedules, book and confirm qualified calls, and keep the calendar full of qualified conversations.
• Responsiveness: Monitor email and LinkedIn for time sensitive responses, including evenings and weekends, and make sure no qualified opportunity sits unanswered.

Performance Expectations

• 100+ outreach activities per day
• 5+ qualified calls booked per day
• 100% follow up completion, with no prospect falling through the cracks
• Zero overdue priority communications
• An organized, conflict free calendar
• A weekly activity report

What We Are Looking For

• Extremely organized, proactive, and self motivated
• Excellent written English
• Comfortable with cold outreach and asking for the meeting
• Comfortable working independently and learning new tools quickly
• Available during U.S. Eastern Time, including periodic weekend monitoring

Preferred experience: executive or virtual assistance, sales development or appointment setting, LinkedIn prospecting, investor relations, real estate or private equity, and CRM management.

Tools: LinkedIn, Gmail, Google Calendar and Workspace, a CRM platform, Zoom, Slack, Microsoft Office, Google Sheets, and AI tools such as ChatGPT.

Who Should Not Apply

Please do not apply if you need constant supervision, dislike cold outreach or sales, regularly miss deadlines, are only interested in traditional admin work, or are not comfortable being measured by performance.

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