Executive Assistant to CEO

Executive Assistant to CEO

Location: 100% Remote — must be available during U.S. business hours
Reports to: CEO

Role Overview

Hudson, CEO of our client, is seeking a proactive, detail-oriented Executive Assistant to be his right hand. This fully remote role blends business and personal support — managing the CEO’s inbox, ensuring consulting clients pay on time, keeping his schedule tight, and coordinating household logistics (e.g., Hamptons house vendors). The objective is to remove distractions and keep both life and business running smoothly.

Key Responsibilities
• Inbox & Communication:
• Full access to CEO inbox: triage, prioritize, draft responses, and flag only what matters.
• Communicate with stakeholders and clients directly as needed.
• Consulting & Payments:
• Track consulting clients; ensure all monthly payments are received.
• Follow up with clients/finance contacts to resolve delays.
• Scheduling & Commitments:
• Manage calendar across personal and professional obligations.
• Send reminders and prep CEO with relevant context before calls/meetings.
• Personal Logistics:
• Coordinate vendors remotely (e.g., plumber, electrician for Hamptons house).
• Manage personal tasks discreetly and effectively.
• Business Liaison:
• Work with internal leadership (e.g., VP of Finance) to ensure smooth communication.
• Eliminate noise and streamline decision-making for the CEO.

Ideal Candidate
• 5+ years supporting a CEO/founder remotely.
• Strong judgment: knows what requires CEO attention vs. what can be handled.
• Relentless follow-through — nothing gets dropped.
• Tech-savvy with Google Workspace, Slack, Zoom, and task management tools.
• Highly trustworthy, discreet, and reliable with sensitive information.
• Comfortable balancing personal and business responsibilities.
• Must be available to work during U.S. business hours.

Success Looks Like
• Inbox always under control; CEO only sees what matters.
• Payments collected on time without CEO involvement.
• Calendar airtight — CEO never late or unprepared.
• Personal and business logistics run seamlessly.
• CEO is freed from daily clutter and focused on growth.