Executive Assistant to CXO

Company Description Confidential is a growing organization seeking to strengthen its executive leadership support in Dubai, United Arab Emirates. The company operates in a dynamic, fast-paced environment and values professionalism, integrity, and efficiency. Team members collaborate across functions and geographies, with a strong emphasis on clear communication and dependable execution. The Executive Assistant to CXO will play a key role in enabling senior leadership to focus on strategic initiatives and decision-making.

Role Description This is a full-time hybrid role based in Dubai, United Arab Emirates, with a mix of on-site work and some work-from-home flexibility. The Executive Assistant to CXO will manage complex calendars, schedule and coordinate meetings, and organize travel arrangements and accommodations. The role includes preparing expense reports, drafting and reviewing correspondence, creating presentations, and maintaining organized records and files. The Executive Assistant will act as a primary point of contact between the CXO and internal/external stakeholders, ensuring timely follow-up on action items and confidential handling of information. Additional responsibilities include supporting meeting preparation, taking minutes, tracking deadlines, and proactively identifying ways to improve administrative processes and executive productivity.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Proficiency in Administrative Assistance responsibilities, such as document preparation, record keeping, and general office coordination.
• Experience preparing and reconciling Expense Reports and handling basic finance-related administrative tasks.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
• Proven ability to handle confidential information with discretion and maintain a high level of professionalism.
• Solid organizational and time-management skills, with attention to detail in a fast-paced environment.
• Comfort with digital tools and office software (e.g., email platforms, calendar tools, word processing, spreadsheets, presentation software).
• Prior experience supporting C-level or senior executives, ideally in an international or multicultural setting.
• Bachelor’s degree or equivalent experience in business administration, management, or a related field is preferred.
• Ability to work effectively in a hybrid model, demonstrating reliability and self-motivation when working remotely.