Executive Personal Assistant

The Opportunity

We are seeking a highly capable, disciplined and commercially minded Executive Personal Assistant & Digital Custodian to support an Executive Chairman across a diverse portfolio of business and investment interests.

This is more than a traditional PA role. Alongside providing high-level executive support, you will help modernise the private office by working with Cascendia, the organisation’s strategic digital partner, to implement AI-powered systems and more efficient digital workflows.

The ideal candidate is highly organised, intellectually capable, digitally fluent and exceptionally confident in professional British English.

Key Responsibilities

Executive Support

• Manage the Executive Chairman’s diary, priorities, meetings and communications.
• Protect and optimise the Chairman’s time through effective coordination and gatekeeping.
• Prepare briefing notes, reports, financial information and meeting materials.
• Record decisions, track actions and follow up with relevant stakeholders.
• Handle confidential personal and business administration with absolute discretion.
• Draft and manage professional correspondence in polished British English.

Digital & AI Operations

• Audit, organise and maintain digital information across Microsoft 365, Dropbox and other platforms.
• Establish clear folder structures, naming conventions and document-management standards.
• Organise and archive legacy information while maintaining clear, accessible live records.
• Operate and support the organisation’s emerging AI-powered executive office system.
• Translate the Chairman’s requests into structured digital workflows.
• Work with Cascendia to identify administrative inefficiencies and develop smarter, automated processes.

Candidate Profile

We are looking for a high-calibre professional who combines executive maturity with strong commercial and digital capability.

Essential:

• MBA or equivalent postgraduate business qualification.
• Proven experience supporting a C-suite executive, founder, entrepreneur or senior principal.
• Exceptional written and spoken British English.
• Strong professional communication and correspondence skills.
• Excellent organisational and time-management abilities.
• High digital literacy, particularly with Microsoft 365 and cloud-based systems.
• Strong interest in AI and modern productivity technologies.
• Ability to understand business reports, financial information and executive-level discussions.
• Exceptional attention to detail and ability to manage multiple priorities.
• Demonstrated diligence, discipline, reliability and ownership.
• Ability to work independently and maintain high standards in a remote environment.
• Absolute discretion, integrity and confidentiality.

The Right Person

We are looking for someone who takes ownership, follows through, anticipates needs and continually looks for ways to improve how things are done.

You should be comfortable working with senior stakeholders, handling sensitive information and adapting quickly to new systems and technologies.

• This is a full-time remote opportunity for an ambitious professional seeking a position of significant responsibility, trust and long-term potential.