Facilities & CapEx Manager

The Company
At Spartan Investment Group our mission is to improve lives through our values. We do this by finding value-add and opportunistic investments offering solid returns to our investors. Providing an opportunity to grow for our partners and creating lasting wealth for everyone with whom we conduct business is how we make our greatest contribution.
We specifically focus on self-storage projects capitalizing on amazing deals in other asset classes. In 2021, we were listed as the 5th fastest growing real estate company in the US and joined the list of the top 100 owners of self-storage. We are members of the Inc. 5000 fastest-growing private companies in America and in 2023 we were #13 in Denver Business Journals list of top places to work.

Mission

The mission of the Facilities & Capex Manager is to lead capital expenditure planning, budgeting, and project coordination across Spartan Investment Group's real estate portfolio. This role will oversee capital improvement initiatives from planning through completion, coordinating with Spartan Construction (SC), external vendors, and internal stakeholders to ensure projects are executed on time, within budget, and in alignment with property business plans and investment objectives. This is a remote position.

Key Performance Indicators (KPIs)

1. Budget Adherence: Percentage of capital projects completed within approved budgets.

1. Project Timeliness: Percentage of capital projects completed within established timelines.

1. Capital Budget Accuracy: Variance between forecasted and actual capital expenditures.

1. Project Completion: Percentage of planned capital projects completed within the established reporting period.

1. Reporting Accuracy: Timeliness and accuracy of capital project tracking, forecasting, and reporting.

Outcomes

• Capital Planning: Develop and maintain annual capital expenditure plans for 100% of portfolio properties, prioritizing projects based on property needs, business plans, and investment objectives.

• Budget Management: Own capital project budgets, maintain monthly forecasts, and ensure projects are completed within 5% of approved budgets.

• Project Coordination: Coordinate multiple capital improvement projects simultaneously, ensuring at least 90% are completed within established timelines through SC and external vendors.

• Construction Oversight: Serve as the primary Asset Management liaison to SC and external contractors, conducting weekly project reviews to monitor progress, deliverables, timelines, and execution challenges.

• Acquisition Integration: Coordinate capital improvement plans for 100% of new acquisitions, aligning project scopes, budgets, and timelines with due diligence findings and approved business plans.

• Vendor Management: Coordinate vendor selection, proposal reviews, and contract requirements, ensuring competitive pricing, quality execution, and accountability for project deliverables.

• Project Reporting: Maintain accurate project budgets, schedules, and documentation, providing monthly portfolio-level reporting and weekly updates on active projects, risks, and budget variances.

• Project Closeout: Coordinate the closeout of 100% of completed capital projects, including final documentation, invoice reconciliation, and handoff to Operations within 30 days of project completion.

Competencies

• Project Management: Ability to coordinate multiple complex projects while maintaining accountability for timelines, budgets, deliverables, and competing priorities.

• Financial Acumen: Strong understanding of capital budgeting, cost analysis, forecasting, and financial reporting to support effective investment decisions.

• Communication: Ability to clearly communicate project expectations, progress, challenges, and outcomes across internal teams, leadership, contractors, and external partners.

• Collaboration: Ability to build productive relationships, coordinate across departments, and align stakeholders toward common project objectives.

• Problem Solving: Ability to identify project challenges, evaluate alternatives, and implement practical solutions to minimize delays, costs, and operational disruptions.

• Accountability: Demonstrates ownership of project outcomes, maintains accurate documentation, follows through on commitments, and holds stakeholders accountable for agreed-upon deliverables.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Real Estate, or a related field preferred.

• Minimum of 5 years of experience in capital project management, construction project management.

• Experience coordinating multiple capital improvement or construction projects simultaneously, preferably across a multi-site commercial real estate portfolio.

• Demonstrated experience developing and managing capital budgets, tracking expenditures, forecasting costs, and analyzing budget variances.

• Working knowledge of construction processes, project schedules, scopes of work, and vendor management, with experience coordinating contractors and external partners.

• Proficiency in Microsoft Excel and project management tools, with strong organizational, analytical, and communication skills.

• Ability and willingness to travel up to 50% of the time.

Compensation & Benefits

• Competitive Base Salary: $126k–$138k annually, full-time, exempt.

• Performance-Based Bonus Opportunities: Target bonus of 20% of annual base salary, based on performance.

• Promote Share Program: Opportunity to participate in the long-term success and growth of Spartan's investment portfolio.

• Comprehensive Benefits: Company-paid health, dental, vision, short-term disability, and life insurance, with company contributions toward dependent and family coverage.

• 401(k) Retirement Plan: Company matching contributions.

• Unlimited Paid Time Off: Flexible, unlimited PTO and 8 paid holidays.

• Cafeteria Plan: Annual reimbursement allowance for a variety of approved expenses, including entertainment, wellness, vehicle maintenance, and more.

• Continuing Education: Reimbursement allowance to support continued professional development and skill-building related to your role.

• Performance & Wellness Incentives: Incentive programs that reward performance and personal well-being, supported by a dedicated performance and wellness coach to help employees achieve their personal and professional goals.

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