HR & Administration Specialist

Company: NOVAY AI

Location: Egypt – Remote

Employment Type: Part-time

About NOVAY AI

NOVAY AI is a Saudi-based technology company specializing in AI-powered voice agents, intelligent customer communication, and business automation solutions.

Job Description

We are looking for a highly organized, detail-oriented, and proactive HR & Administration Specialist to manage recruitment, HR operations, employee records, payroll coordination, and daily administrative activities.

The ideal candidate combines strong HR experience with excellent administrative skills and basic accounting knowledge.

Key Responsibilities

Human Resources & Recruitment

• Manage end-to-end recruitment, including job postings, CV screening, candidate shortlisting, interview scheduling, and hiring coordination.
• Conduct initial candidate screening and communicate with applicants.
• Prepare employment offers, contracts, onboarding documents, and HR paperwork.
• Maintain employee files, contracts, attendance records, leave balances, and HR databases.
• Coordinate monthly payroll preparation, salary calculations, deductions, and employee payments.
• Follow up on employee attendance, leave requests, performance evaluations, and HR-related matters.
• Maintain confidentiality of employee and company information.

Administration & Operations

• Handle daily administrative activities and internal coordination.
• Organize company documents, records, agreements, and correspondence.
• Prepare administrative reports, spreadsheets, and management updates.
• Follow up on internal tasks, deadlines, and pending administrative requests.
• Coordinate with employees, service providers, and management.
• Assist with procurement, subscriptions, vendor records, and administrative expenses.
• Support the implementation of HR and administrative policies and procedures.

Basic Accounting & Financial Administration

• Maintain organized records of invoices, receipts, and business expenses.
• Track payments, outstanding invoices, and administrative financial transactions.
• Prepare basic financial spreadsheets and expense reports.
• Coordinate with external accountants on payroll, bookkeeping, and financial documentation.
• Assist with basic budget tracking and expense monitoring.

Requirements

• Minimum 2 years of experience in HR, recruitment, or administration.
• Previous experience managing recruitment and HR operations.
• Strong administrative and organizational skills.
• Basic knowledge of accounting, invoicing, payroll, and expense tracking.
• Excellent Microsoft Excel, Word, and Google Workspace skills.
• Good written and spoken English and Arabic.
• Experience with HR systems, payroll software, or accounting tools is an advantage.
• Strong attention to detail, confidentiality, and ability to work independently.
• Previous experience working remotely is preferred.
• Familiarity with Saudi business operations is an advantage.
• Availability for part-time remote work during agreed business hours.

Key Performance Indicators (KPIs)

• Recruitment turnaround time and quality of shortlisted candidates.
• Accuracy and timely preparation of payroll records.
• Completeness and accuracy of employee documentation.
• Administrative task completion within deadlines.
• Accuracy of expense and invoice records.
• Timely preparation of HR and administrative reports.