Legal Operations Coordinator (AO-14044)

Job Description This is a remote position. ABOUT ACCESS OFFSHORING We specialise in providing Australian businesses with experienced and qualified professionals based in the Philippines. Beyond recruitment, we help our clients build high-performing offshore teams through best-practice hiring and ongoing support. ABOUT THE CLIENT Our client is one of Australia and New Zealand's largest paper, packaging, and recycling companies. As part of the Nippon Paper Group, they manufacture sustainable fibre packaging and paper products while supporting a circular economy through recycling and renewable packaging solutions. They serve a wide range of industries, including food and beverage, agriculture, manufacturing, retail, industrial, and consumer goods. JOB SUMMARY We are seeking a highly organised Legal Operations Coordinator to provide executive, governance, and operational support to the Group General Counsel and Legal Team. This role is responsible for coordinating Board and Executive Committee governance processes, supporting company secretarial activities, managing legal administration, contracts, and legal systems, while ensuring the smooth day-to-day operation of the Legal function. This role requires excellent organisational skills, strong attention to detail, professionalism, discretion, and the ability to manage multiple priorities while working with senior executives and external stakeholders. KEY RESPONSIBILITIES Governance & Company Secretarial Coordinate monthly Executive Committee and quarterly Board meetings. Prepare agendas, meeting papers, Board packs, and governance documentation. Attend meetings, record minutes, track action items, and maintain governance records. Support company secretarial activities, including ASIC annual statements, business name renewals, and regulatory filings. Legal Operations & Administration Provide administrative support to the Group General Counsel and Legal Team. Prepare, edit, proofread, and format legal correspondence, contracts, reports, and presentations. Coordinate document execution through DocuSign and maintain legal records. Manage calendars, meeting schedules, travel arrangements, and legal correspondence. Act as the first point of contact for internal and external stakeholders. Contracts & Legal Systems Support contract approvals, execution, filing, and document retrieval. Maintain contract templates and assist with document formatting and cross-referencing. Administer legal systems including NetDocuments and DocEx, and liaise with system providers where required. Financial & Insurance Administration Assist with legal budgeting and expenditure reporting. Process purchase orders and supplier invoices, allocate cost centres and GL codes, and maintain payment trackers. Coordinate insurance documentation and maintain Certificates of Currency and related records. Requirements Experience supporting senior executives or an in-house legal team. Experience in governance or company secretarial administration. Excellent organisational and time management skills. Strong written communication and minute-taking skills. High level of attention to detail. Ability to manage confidential information with discretion. Experience managing multiple priorities and deadlines. Professional communication skills with senior stakeholders. Strong written and verbal communication skills. High level of attention to detail and accuracy. Excellent Microsoft Office skills (Word, Excel, Outlook and PowerPoint). Benefits ​ Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits: Australian clients and Australian hours (giving you great experience and an early finish!) Work from Home Allowance HMO for you AND a dependent 20 Days Annual Leave and 5 Days Sick L​eave Government Statutory Benefits 13th Month Pay Computer Equipment Opportunities for growth And of course, a competitive salary ​