Logistics Specialist

Russian and English at B2 level or higher are required.

Location: Latin America

Work format: Fully remote

About the Role

PanaSystem is looking for a Russian-speaking Logistics Specialist based in Latin America to coordinate warehouse and transportation operations for PanaSystem US LLC.

You will work remotely with our internal teams, US warehouse staff, carriers, and third-party logistics providers to support accurate inventory records, timely shipments, and reliable service to customers across the United States.

Requirements

• Russian proficiency sufficient for day-to-day professional discussions and written communication.
• English proficiency at B2 level or higher, including spoken communication and business correspondence.
• At least 2 years of experience in warehouse and/or transportation logistics.
• Confident use of MS Office, particularly Excel, including data processing, formulas, and pivot tables.
• Attention to detail, strong organizational skills, and the ability to coordinate routine logistics tasks independently.

An Advantage

• A degree in Logistics, Supply Chain Management, International Trade, or a related field.
• Experience with WMS/ERP systems, inventory records, and stock reconciliations.
• Experience working with US-based carriers, warehouses, or 3PL providers.
• Knowledge of Spanish.

Key Responsibilities

• Coordinate inbound deliveries, put-away, internal stock movements, and outbound shipments with warehouse staff and logistics partners.
• Monitor inventory accuracy and ensure warehouse transactions are recorded promptly in WMS/ERP systems.
• Monitor stock levels and turnover, identify potential stock-outs or overstock, and coordinate the necessary follow-up.
• Coordinate regular inventory reconciliations and cycle counts, investigate discrepancies, and follow up on corrective actions.
• Check the preparation and accuracy of logistics documentation, including goods receipt notes, delivery notes, and shipping documents.
• Ensure operational processes comply with internal standard operating procedures and business partners’ requirements.
• Plan and schedule shipments to customers across the United States and monitor performance against agreed service levels and on-time, in-full targets.
• Coordinate daily activities with US-based 3PL providers, carriers, and customs brokers.
• Handle logistics claims, including delays, losses, and damage, and follow cases through to resolution.
• Support contract-related activities by coordinating logistics terms and monitoring compliance with agreed KPIs and service-level agreements.
• Prepare reports and analyze logistics costs, lead times, and service performance to identify opportunities for improvement.
• Support the search, evaluation, and onboarding of new carriers and 3PL providers, including participation in tenders and rate comparisons.
• Participate in warehouse and transportation process improvement initiatives, including Lean and Kaizen approaches where applicable.

Employment Conditions

• Fully remote work from Latin America.
• A working schedule aligned with US operations and the US business calendar, including US public holidays.
• A three-month probation period.
• Performance evaluation based on key operational KPIs.