Marketing & Events Coordinator (Part-time)

Why We’re Building Village

Getting specialty care for a child should be easier. Today, families face long waitlists, confusing insurance, and fragmented care. Providers face the other side of the same problem: unpredictable caseloads, endless paperwork, and administrative work that takes time away from the children they’re trained to help.

Village is building the modern healthcare system for specialty pediatric care for children, providers, and the families who love them. We help families find and coordinate developmental, behavioral, and therapy care, while giving providers the infrastructure to grow and run their practices. It takes a village, and we’re building one.

The Opportunity

Events help Village build relationships with pediatric providers and families. From industry conferences to gatherings we host ourselves, each event is an opportunity to introduce Village, strengthen our community, and help more people find support.

We’re looking for someone who can turn event plans into thoughtful, well-run experiences. You’ll bring organization, creativity, and follow-through to a growing calendar of conferences and community events to help Village show up consistently while making every detail count.

About the Role

As our part-time Marketing & Events Coordinator, you’ll own the execution of Village’s conference roadmap and coordinate Village-hosted events for pediatric provider and family communities. You’ll work closely with the Head of Marketing to execute our conference roadmap, coordinate Village-hosted events, manage swag and marketing materials, and support our social media presence. This is a hands-on role for someone who enjoys managing details, coordinating creative work, and seeing projects through.

This is a hands-on role with real ownership. You’ll keep timelines moving, make sure materials arrive where they need to be, and help create welcoming experiences for attendees. You should be just as comfortable coordinating a print deadline or shipping a booth as you are welcoming guests and solving a last-minute problem.

What You’ll Own

Conference & Village Events Planning and Execution

• Execute against Village’s conference roadmap, managing deadlines, registrations, and event checklists.

• Coordinate with conference organizers, vendors, and Village teammates so everyone knows what needs to happen and when.

• Manage booth preparation, setup and breakdown plans, and shipping logistics.

• Own planning and hosting logistics for Village events serving pediatric providers and families including coordinating venues, vendors, invitations, registration, and reminders.

• Manage on-site details and welcome attendees to create an organized and thoughtful experience.

• Coordinate post-event communications and follow-up with the Head of Marketing.

Marketing Materials, Booths, and Swag

• Drive the production of event marketing materials, design, approvals, printing, and delivery.

• Oversee production and shipping of conference booth materials.

• Own Village swag from sourcing through production, inventory, packing, and distribution.

Social media & content

• Support Village’s social media calendar by drafting and scheduling approved posts, coordinating visual assets, and gathering content from events and the team.

• Help turn events and community stories into social content and follow-up communications.

• Keep marketing assets, supplies, and project timelines organized.

Event Data and Reporting

• Help Head of Marketing set up registration and contact capture processes.

• Organize event data and prepare accurate records for follow-up.

• Track expenses, participation, and results, and contribute to post-event recaps.

• Document lessons learned and improve checklists and processes for future events.

Who You Are

• Organized and dependable. You can manage overlapping deadlines and keep the small details from falling through the cracks.

• Resourceful and proactive. You anticipate what’s needed, solve problems, and know when to bring in help.

• Warm and community-minded. You enjoy bringing people together and making providers, families, and partners feel welcome.

• Clear in your communication. You keep vendors and teammates informed and follow up until the work is complete.

• Thoughtful about execution. You care about how an event looks, feels, and runs, from the first invitation to the final shipment.

What We’re Looking For

• 2–3 years of professional experience in marketing, events, community engagement, or a closely related role.

• Hands-on experience coordinating conferences, community events, or branded activations.

• Experience managing vendors, production timelines, branded materials, swag, and shipping logistics.

• Experience supporting a brand’s social media presence, including drafting captions, coordinating visual assets, and scheduling posts.

• Strong writing skills and an eye for thoughtful, consistent brand presentation with comfort adapting design to different materials.

• Strong organizational skills, attention to detail, and comfort using project management tools.

• Ability to work independently, follow through, and manage shifting priorities within a part-time schedule.

• Based in the Los Angeles area and available for in-person event preparation and hosting, including occasional evenings or weekends.

Especially Helpful

• Experience with healthcare, pediatric providers, or family communities.

• Experience working at an early-stage startup or on a small marketing team.

• Familiarity with event registration platforms, CRMs, and basic marketing reporting.

• Experience sourcing branded merchandise or managing booth inventory.

Location

This role is part-time and based in Los Angeles, with in-person responsibilities for event preparation, materials coordination, and hosting. Scheduling will be coordinated around the event calendar, including occasional evening or weekend events.

Why Join Now

You’ll help shape how Village brings its community together. Your work will make it easier for providers and families to connect with Village, while building the event systems and processes we’ll use as we grow. If you enjoy making plans happen and creating experiences where people feel welcome, we’d love to meet you.

Part-time role | 5-10 hours per week | $60-80 per hour