Permitting Technician I

Summary:

The Permit Technician I supports delivery of permitting services for energy and infrastructure projects, including oil and gas, renewables, and related facilities and linear infrastructure. This role performs entry-level permitting production and coordination work in support of Permitting Analysts and the Permitting Manager, including preparing permit application materials, assembling exhibits, organizing project documentation, and supporting permit tracking and timeline visibility. The Permit Technician I contributes to accurate, agency-ready submittals by following established checklists, templates, and documented processes and by proactively coordinating missing inputs with guidance as needed.

The Permit Technician I coordinates with internal teams (Project Management, Survey, Engineering, GIS) to obtain required information and support timely submissions. Typical scopes include county and municipal permits, state oil and gas commission filings (e.g., ECMC, TX RRC, WOGCC, NMOCD), and federal permitting support (e.g., BLM ROW/APD), along with permit status tracking and support for assigned post-approval documentation and closeout activities as directed.

Expected Results in the Role:

Essential Duties & Responsibilities:

Permitting Production and Support

• Prepare permit application components and supporting exhibits using established templates, checklists, and documented processes.
• Assemble submittal packages, verify completeness of required attachments, and route items for internal review as required.
• Support online permit portal submissions and associated filing steps under the direction of a Permitting Analyst or the Permitting Manager.
• Maintain organized project documentation and file structure to support consistent submittals and efficient retrieval.
• Track permit status, approvals, and key dates in department systems and maintain accurate documentation of communications and next steps.

Internal Coordination and Input Collection

• Coordinate with internal teams (Project Management, Survey, Engineering, GIS) to obtain required inputs (plans, exhibits, signatures, site information, land/ownership details, etc.).
• Identify missing or unclear inputs early, communicate needs clearly, and follow up to keep permitting timelines on track.
• Maintain organized communication records that support clear handoffs and reduce rework.

Agency and Stakeholder Support

• Support routine agency coordination by confirming submission requirements, timelines, portal steps, and documentation needs, and documenting outcomes as directed.
• Route agency questions and deficiency notices to the assigned Permitting Analyst; assist with compiling responses and resubmittal materials as directed.
• Maintain professional communication with internal and external stakeholders consistent with company standards.

Quality, Documentation, and Process Discipline

• Apply QA/QC checks prior to submission to confirm completeness, correct forms, correct attachments, consistent naming, and required signatures.
• Use established templates and checklists consistently and request clarification when requirements are unclear.
• Identify recurring issues or missing information and elevate them to the assigned Permitting Analyst or the Permitting Manager.

Reporting and Visibility

• Maintain accurate task lists, due dates, and permit status tracking in department systems; keep timelines current and visible.
• Provide recurring updates to the assigned Permitting Analyst and/or Permitting Manager on workload, deadlines, constraints, and open items.

Supervisory Responsibilities:

Required Skills & Abilities:

• Permitting production: Ability to assemble permitting packages, supporting exhibits, and submittal documentation with accuracy and attention to detail.
• Process discipline: Ability to follow documented procedures, checklists, and templates consistently; maintains quality with coaching and feedback.
• Organization and tracking: Ability to track tasks, due dates, and permit status; maintains clean documentation of actions and next steps.
• Communication: Clear, timely communication with internal teams; able to request inputs and provide reliable status updates.
• Technical proficiency: Working proficiency with Microsoft 365 (Outlook, Teams, Word, Excel); comfortable learning online permitting portals and document management systems.
• Responsiveness and follow-through: Proactively follows up on missing inputs and open items to keep permitting timelines moving.
• Professionalism: Maintains professional communication and sound judgment in client- and agency-adjacent interactions.
• Remote work habits: Able to work effectively in a remote environment, maintain responsiveness during core business hours, and meet deadlines reliably.

Preferred Skills & Abilities:

• Agency familiarity: Exposure to permitting submissions involving ECMC, TX RRC, WOGCC, NMOCD, and/or BLM processes.
• Multi-jurisdiction support: Experience supporting county/municipal permitting and multi-county project documentation requirements.
• Permit tracking and closeout: Experience supporting permit tracking, post-approval reporting inputs, and closeout documentation.
• Professional services delivery: Experience supporting multiple projects and deadlines in a consulting/professional services environment.

Required Education, Certifications, and Experience:

• Education: High school diploma or equivalent.
• Experience: 0–2 years of experience supporting permitting, project coordination, document control, or related administrative/project support work in an energy, infrastructure, construction, environmental, or professional services context.
• Documentation experience: Demonstrated ability to assemble complete document packages, maintain organized records, and support deadline-driven deliverables.

Preferred Education, Certifications, and Experience:

• Education: Associate’s degree or coursework in Environmental Science, Natural Resources, Planning, GIS, Engineering, or related field.
• Permitting exposure: Experience supporting permit applications and/or online portal submissions for local, state, and/or federal jurisdictions.

Working Conditions & Physical Requirements:

Other Need-to-Know Items: