Procurement Operations Specialist

Lisbon

Full time

As we continue to expand our pan‑European platform operations, we are strengthening our presence in Portugal. We are looking for a Procurement Operations Specialist. In this role, you will support day-to-day procurement operations, ensuring efficient handling of purchasing processes, accurate data management, and compliance with internal policies. You will work closely with Sourcing Specialists, Category Managers, internal stakeholders, suppliers, and Finance, contributing to smooth and compliant procurement operations across IT and Non-IT categories. We offer an international, collaborative environment built on trust, ownership, and long‑term development. Join a leading asset manager and be part of a team where your contribution truly matters and where you can continue to grow professionally.

Responsibilities

• Support day-to-day procurement operations, managing purchase orders, contracts, and ensuring compliance with internal processes
• Execute and support purchasing activities, including order creation and (potentially) invoice coordination
• Handle contract administration tasks, including opening and maintaining records, tracking key dates (e.g., renewals), and ensuring proper documentation in the contract management tool
• Administer and coordinate the onboarding and management of contractors and external personnel, and support in the system setup process
• Maintain and update inventory records and support asset tracking where required
• Maintain accurate supplier and procurement data in relevant systems
• Assist in ensuring compliance with procurement policies, procedures, and guidelines
• Support sourcing activities by preparing documentation (e.g., RFI/RFQ templates, data collection)
• Act as a point of contact for internal stakeholders and suppliers for administrative procurement-related queries
• Collaborate closely with nearshore and onshore teams to ensure efficient and aligned processes
  
  
  

Experience

• Commercial apprenticeship, bachelor's degree, or comparable qualification in business or administration
• First experience in procurement, purchasing, finance, or administration is a plus (e.g., internship or entry-level role)
• Basic understanding of procurement and processes is an advantage
• Strong attention to detail with a structured, reliable, and service-oriented working style
• Good organizational and coordination skills
• Experience in consulting is an advantage.
• Comfortable working with ERP or procurement systems (e.g., SAP is a plus)
• Strong communication skills and ability to work in an international team environment
• Fluent in English; written and spoken
• Motivated to learn and grow within a procurement career path
  
  
  

Benefits

• 25 days leave per year following the year of hire
• Inhouse Academy and Trainings
• Hybrid Working Model
• Pension and Health Benefits
• Allowances
  
  
  

Swiss Life Asset Managers

We are a leading European asset manager and institutional real estate asset manager with multiple locations in Europe. With a strong client focus, here at Swiss Life Asset Managers, success is driven by expecting the unexpected, prioritising sustainability and inclusion, fully investing in our jobs and people, and being on the lookout for new business opportunities – all since 1857.