Project Coordinator - CPM

WHO WE ARE:

Beyondsoft is a leading mid-sized business IT and consulting company that combines modern technologies and proven methodologies to tailor solutions that move your business forward.

Our global head office is based in Singapore, and our team is made up of a diversely talented team of experts who thrive on innovation and pushing the bounds of technology to solve our customers’ most pressing challenges.

When it comes time to deliver, we set our sights on that sweet spot where brilliance, emerging technologies, best practices, and accountability converge. We have a global presence spanning four continents (North America, South America, Europe, and Asia). Our global network of talent and customer-centric engagement model enables us to provide top-quality services on an unprecedented scale.

WHAT WE’RE ABOUT:

We believe that collaboration, transparency, and accountability are the values that guide our business, our delivery, and our brand. Everyone has something to bring to the table, and we believe in working together with our peers and clients to leverage the best of one another in everything we do. When we proactively collaborate, business decisions become easier, innovation is greater, and outcomes are better.

Our ability to achieve our mission and live out our values depends upon a diverse, equitable, and inclusive culture. So, we strive to foster a workplace where people have the respect, support, and voice they deserve, where innovative ideas flourish, and where people can unleash their brilliance. For more information regarding DEI at Beyondsoft, please go to https://www.beyondsoft.com/diversity/.

ADDITIONAL REQUIREMENT FOR REMOTE POSITIONS:

For remote positions, all candidates must complete a video screen with our corporate recruiting team.

POSITION SUMMARY:

This position supports the day-to-day coordination and delivery of creative projects for the Creative Garage team. Working with creative leads, business partners, and vendors, this role maintains schedules, tracks requests and deliverables, facilitates reviews, and communicates progress. The role follows established processes and escalates decisions involving scope, budgets, priorities, or strategic direction to the appropriate lead. This is a hybrid role with a 12-month contract with the possibility of extension.

WHAT YOU WILL BE DOING:

• Creative Project Coordination
• Coordinate assigned creative projects from intake and briefing through reviews, production, and delivery.
• Maintain project schedules, task owners, milestones, and action logs; follow up to keep work moving.
• Organize project meetings and creative reviews; document decisions and share next steps.
• Support delivery across digital, email, social, print, video, event, and sales collateral workstreams, as assigned.
• Log and triage creative requests, check that briefs contain required details, and route work to the right owners.
• Track approvals, asset versions, production handoffs, and final delivery against established checklists.
• Identify scheduling conflicts and production blockers; escalate to the creative or program lead.
• Maintain accurate project documentation, shared folders, trackers, and routine status reports.
• Communicate project status, open questions, and deadlines to internal business partners and creative teams.
• Coordinate vendor deliverables, onboarding information, and routine follow-ups under direction of the project lead.
• Assist with purchase order submissions, invoice tracking, and budget records; do not independently approve spending.
• Help coordinate regional asset adaptations and localization handoffs with global teams.
• Support consistent use of creative intake, review, naming, and project tracking processes.
• Suggest practical improvements and help update workflow guides or templates with team approval.
• Support team meetings and operational requests as assigned.
• Perform additional duties as assigned.

MINIMUM QUALIFICATIONS:

• 3+ years of experience as a Creative Program Manager, Project Manager, or a related role.
• 1+ years experience managing creative and brand development process.
• English B2+ or higher
• Occasional visits to the client site in Calle Blancos are required.

PREFERRED QUALIFICATIONS:

• Self-starter with a strong sense of ownership and bias for action
• High attention to detail and proven ability to manage multiple, competing priorities simultaneously with minimal supervision
• Experience managing creative projects across multiple channels (digital, social, OOH, video, print, signage)
• Track record in creative agency or in-house creative team
• Proven experience with global/geographically diverse teams
• Strong background in vendor management and contract negotiations
• Expertise in print production processes and press check management
• Proficiency with creative process and project management platforms
• Exceptional problem-solving skills with proven ability to identify and resolve issues proactively
• Outstanding communication and organizational abilities
• Demonstrated success in fast-paced, dynamic environments with competing priorities
• B2B, transportation and/or logistics design experience a plus, but not required.

WHAT WE HAVE TO OFFER:

Because we know how important our people are to the success of our clients, it’s a priority to make sure we stay committed to our employees and making Beyondsoft a great place to work. We take pride in offering competitive compensation and benefits along with a company culture that embodies continuous learning, growth, and training with a dedicated focus on employee satisfaction and work/life balance.

• Private Health and Life Insurance
• 12 days per year of Paid Time Off (PTO) + 3 discretionary days
• Paid CR holidays

Beyondsoft provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regards to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, and the full employee lifecycle up through and including termination.